40 Faculty Administrative Assistant Jobs in Saint Paul, MN
Hamline University is Hiring a Faculty Administrative Assistant Near Saint Paul, MN
- Assist with functions related to HR, Finance, Accounting, and Payroll information systems such as Workday and ticketing systems. Examples include completing reimbursement requests, submitting payment requests, ordering supplies, reconciling university credit card transactions, hiring student workers and other, similar functions as delegated by faculty or the Dean’s Office.
- Maintain general bookkeeping files or records for departments, programs and grants.
- Purchase supplies, equipment, etc. by procurement card, check request or purchase. requisition.
- Coordinate delivery and pickup of packages and distribute incoming mail.
- Provide assistance to department/program chairs/directors during faculty searches, including but not limited to advertising job postings, arranging lodging, coordinating candidates’ schedules, and maintaining candidates' files.
- Assist with professional travel including travel logistics and reimbursements.
- Coordinate and assist with small and large events, such as reserve rooms, manage catering, creating publicity and, providing printed agendas/programs etc.
- Update department and program web pages
- Create signage in buildings and for offices as we as update building directories.
- Help to ready offices for incoming employees/faculty and support organization of some shared spaces.
- Collaborate with the Dean’s office and other faculty assistants on larger College and University projects.
- All other duties as requested.
- Strong attention to detail and critical thinking skills.
- Ability to work effectively in a fast-paced environment with a variety of individuals and programs.
- Self-motivated and self-directed work ethic with the ability to evaluate and prioritize tasks.
- Ability to meet deadlines and plan out complex projects in timelines.
- Ability to work with and handle confidential information appropriately, including FERPA.
- Strong and timely communication skills with stakeholders from diverse backgrounds.
- Working knowledge of Google Drive apps and Microsoft Office Suite.
- Experience and sensitivity working with students from diverse backgrounds.
- High school diploma or GED equivalent.
- One (1) year experience working in a customer service or professional office environment.
- One (1) year experience working with Microsoft Office Suite products (Word, Excel, PowerPoint) or comparable products such as Google Suite.
- Two (2) years’ experience with progressively increased responsibility as an administrative assistant.
- Experience working in a higher education and or related field.
- Experience in a professional context working with budgets.
- Ability to lift up to fifteen pounds on a regular basis and up to 50 pounds on an occasional basis.
- Must be able to work on a computer for an extended period of time.
- This is a full time, non-exempt (1.0 FTE) position which requires 40 hours a week, 12 months a year. (Applicants who will be graduating from college in spring 2024 could temporarily work a reduced number of hours to support their degree completion, which may affect benefits in the short-term).
- Hybrid work is an option after probationary period.
- Evening and weekend work may be required with advanced warning.
- Occasional overtime may be required.
Job Summary
Full Time
Colleges & Universities
$48k-61k (estimate)
03/25/2024
05/09/2024
hamline.edu
MINNEAPOLIS, MN
500 - 1,000
1854
NGO/NPO/NFP/Organization/Association
SUSAN H STEPHAN
$50M - $200M
Colleges & Universities
Related Companies
About Hamline University
Hamline University offers courses and degree programs.
The job skills required for Faculty Administrative Assistant include Customer Service, Microsoft Office, Attention to Detail, PowerPoint, Coordination, Leadership, etc. Having related job skills and expertise will give you an advantage when applying to be a Faculty Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Faculty Administrative Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Faculty Administrative Assistant positions, which can be used as a reference in future career path planning. As a Faculty Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Faculty Administrative Assistant. You can explore the career advancement for a Faculty Administrative Assistant below and select your interested title to get hiring information.
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