The Grieco Automotive Group is looking for an Administrative Assistant to help with day-to-day functions of the Corporate Used Car Department.

Responsibilities include, but are not limited to:

• Creating and maintaining various reports
• Facilitate the posting, dispatching, transport, and delivery of all used vehicle purchases across the country
• Analyzing and presenting data using various dealership software
• Effectively communicate via phone and email ensuring all duties are completed accurately and delivered with high quality and in a timely manner
• Searching for vehicles to purchase by reviewing condition reports, CarFax reports, and market data
• Providing administrative support to ensure efficient operation of the office
• Managing emails/incoming calls throughout the day
• Performing other duties as assigned

Strong organizational and computer skills (specially Microsoft Office, i.e. Excel, Word) are required. An eagerness to learn and willingness to grow are essential.

Automotive office experience preferred.

Job Type: Full-time

Pay: $16-$20 per hour

Benefits: 401(k) 401(k) matching Dental insurance Disability insurance Employee discount Flexible schedule Health insurance Life insurance Paid time off Referral program Retirement plan Vision insurance

Qualifications 
Other

Ability to read and comprehend instructions and information.

Professional personal appearance.

Excellent communication skills.

Ability to meet company's production and quality standards.

Physical Requirements
Surroundings

spend time indoors in air-conditioned areas.

Sitting

on a regular basis

Standing

on a regular basis

Walking

on a regular basis

Bending, twisting and/or stooping

on a regular basis

Kneeling and/or Squatting

on a regular basis

Lifting

over 50 lbs

infrequently

Reaching and/or lifting overhead

on a regular basis

Climbing

stairs

Repetitive hand/finger movement

on a regular basis

Grasping/grabbing with hands

on a regular basis

Pushing and Pulling

on a regular basis

Expectations
General Expectations

Devote himself/herself to insuring satisfaction to customers.

Determine management, production and quality requirements by asking questions and listening.

Attend company meetings as required.

Maintain a follow-up system that encourages follow through with assigned projects.

Establish personal performance goals that are consistent with company standards of productivity and devise a strategy to meet those goals.

Review and analyze actions at the end of each day, week, month, and year to determine how to better utilize time and plans more effectively.

Understand the terminology of the business and keep abreast of technology changes in products and services.

Know and understand the federal, state and local requirements which govern the company’s business.

Follow lawful directions from supervisors.

Understand and follow work rules and procedures.

Participate in performance management.

Interact well with others and be a positive influence on employee morale.

Uphold the company’s non-disclosure and confidentiality policies and agreements.

Work evening, weekend and holiday work hours as required.

Job-Specific Expectations

Assist with annual physical inventory count.

Upon request, assist in examining and updating physical and electronic inventory control systems.

Perform daily and weekly physical cycle counts.

Monitor accuracy levels as directed by the inventory control manager.

Maintain current and precise inventory records.

Establish and implement inventory control procedures for all departments.

Work with the inventory control manager to resolve inventory issues.

In conjuction with the inventory control manager work to maintain suffiicient stock volume on hand to meet the demand and maintain appropriate inventory turn ratios.

Examine inventory valuation, reports on slow mover and non mover items as well as monthly sales to support the projection of inventory needs and to adequately meet demands while maintaining good inventory turn ratios.

In collaboration with department managers throughout the dealership, explore strategies for eliminating slow moving and non moving merchandise.

Collaborate with department managers in sales, service, parts and accessories to develop inventory expectations and meet purchasing needs.

Considering organizational philosophy and inventory cycles, help provide for sufficient inventory of products and materials.

Assist the inventory manager in balancing the inventory between carrying costs and service, sales, and parts and accessories demands.