Job Summary

Our client, a boutique and well-known Hedge Fund in Midtown, is looking to add an Administrative Assistant to their team. This is a great opportunity for someone with excellent customer service skills to represent a dynamic organization. The successful candidate will have office experience, strong attention to detail, follow through, and an interest in functioning as the face of the firm. The ideal candidate must be a team player and want to pitch in!

Job Overview:

COMPANY: Hedge Fund

POSITION: Administrative Assistant

LOCATION: Midtown, NYC

SALARY: 70-75K DOE Discretionary Bonus Great Benefits

HOURS: 8:30am - 6:30pm

Responsibilities:

• Answer and place calls as appropriate and take messages for the Partners
• Meet and greet visitors, hang coats, offer beverages, etc.
• Manage and maintain cleanliness of conference rooms; prepare rooms for meetings
• Sort, open and distribute incoming mail daily / post and mail outgoing mail daily/ prepare outgoing overnight mail/ distribute and follow up on incoming urgent mail
• Stock, manage inventory, and order beverages, snacks and supplies for pantry
• Manage inventory and order all office supplies
• General office work including photocopying, scanning, faxing, printing of reports and presentations, and other miscellaneous support duties for busy 15 person office
• Coordinate detailed travel arrangements with internal travel team and outside agencies including air, hotel, ground transportation, visas and meal reservations, as business needs and personal preferences dictate (provide travel itinerary) as requested
• Prepare and submit expense reports for senior staff
• Assist with arranging, confirming and preparing for internal / external meetings and conference calls
• Organize pantry and place daily seamless web order for team

Requirements:

• 1-3 years of office experience
• Ability to work independently
• Impeccable attention to detail and accuracy
• Take initiative, anticipate needs, adaptable
• Verbal and written communication skills
• Professional, warm personal presentation
• Organization and planning skills