*** Unable to provide sponsorship at this time. Only considering persons eligible to work in the United States.

Position Title: Executive Assistant

Supervisor’s Title: Chief of Staff

Exemption Status: Non-Exempt

Positions Supervised: None

Location: Charlotte, N.C. with travel to other U.S. and international locations as needed

BACKGROUND: 

Global Support and Development (GSD) is a humanitarian organization whose mission is to work with regional, national, and local communities across the Caribbean, Central America and South Pacific for resilience to crisis through rapid response, disaster preparedness, and climate adaptation. 

GSD began as an impromptu response to Cyclone Pam in Vanuatu in 2015. Since our founding, we have worked with a number of regional, national and local communities and supported various international and United States domestic disaster response and preparedness efforts.  Our first response defined the core of GSD’s DNA as an organization – to work with communities – led by their needs, filling the gaps they have identified, while leveraging unique approaches and capabilities with an innovation mindset. By integrating our team’s diverse skill sets and resources into local responses, we provide rapid response assistance to affected communities in coordination with regional, national, and local community partners. We work to support and strengthen local capacity through disaster preparedness initiatives, including innovation and climate adaptation, to reduce the impact disasters and the climate crisis have on communities.

PURPOSE OF POSITION:

GSD’s Executive Assistant enables the overall success of the organization by providing personalized and timely administrative support to the executive team (CEO, Section Chiefs, Chief of Staff, and General Counsel) as well as ensuring the efficiency of day-to-day office operations.

ESSENTIAL FUNCTIONS:

1. Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives;
2. As directed by the Chiefs and/or the Chief of Staff, support executive group work, to include calendaring, disseminating the agenda and materials for review, note-taking, and drafting of summary memos;
3. Prepare, reconcile and submit expense reports on behalf of the executive team;
4. Support executives with routine data entry tasks, such as Salesforce updates;
5. Coordinate all domestic and international executive travel through the Logistics Department this includes securing accommodations and transportation. The Executive Assistant will secure respective meals. 
6. Prepare introduction letters, memos, guidance and similar documents;
7. As directed by the Chief of Staff, support team communications and plan organizational events, both internal and off-site;
8. Assist with coordination and communication of projects and strategic initiatives led by Chief of Staff and, as needed, the broader executive team;
9. As directed by the Chief of Staff, execute special projects including presentations, spreadsheets, and reports;
10. Maintain professionalism, discretion, and strict confidentiality as applicable with all materials and matters;
11. Prompt and action GSD’s core values of accountability, humility, and integrity in all work we conduct;
12. Promote good stewardship of financial and other resources to achieve maximum benefit to those impacted by disaster or at risk of impact; and
13. Perform other duties as assigned.

QUALIFICATIONS: 

Required Experience:

• Seven (7) or more years of relevant experience as an executive assistant to a senior leadership position;
• Experience supporting in-office and remote staff.

Required Education:

• Bachelor’s Degree in Business Administration or relevant field; or
• Equivalent experience and training.

Professional Licenses/Certifications:

• Certification in project management is desired.

Knowledge/Skills:

• Excellent computer skills, to include competency with Google Suite;
• Ability to manage time independently and coordinate multiple projects simultaneously under pressure;
• Confident and effective written and verbal communication, to include proofreading and editing;
• Cultural awareness and the ability to work collaboratively with a wide array of stakeholders to build relationships;
• Ability to proactively identify and solve problems;

• Exceptional organizational skills, attention to detail, and the ability to rapidly shift tasks;
• Experience working and/or traveling domestically and internationally; and
• Working knowledge of Spanish and/or French desired. 

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:

• At this time, GSD is not offering sponsorship and is only accepting applications from persons eligible to work in the United States; and
• Routine domestic and international travel up to 10% is required.

BENEFITS: 

You'll get..

• Medical, Dental, and Vision Insurance: Premiums 100% covered by GSD for employee, employee spouse, employee family
• Basic Life, AD&D, and Long Term Disability Insurance: Fully covered by GSD
• Health Reimbursement Account (HRA): Up to $4,000 in total annually for employee 2 or more family members
• Voluntary Life Insurance: Options available at reasonable group rates
• Generous Paid Time Off (PTO): All employees are eligible for a minimum of 6 weeks of PTO per year after 90 days of service
• 14 Paid Holidays
• Parental Leave: Up to 12 weeks paid by GSD 
• Employee Assistance Program (EAP)
• Professional Career Development Opportunities 
• 401(k): GSD will match up to 6% of base salary for all employees ages 21 . Employees are eligible to begin contributing after 1 pay cycle, and the company match will go into effect immediately after employee begins contributing 
• Additional Perks! 

This job description is a summary rather than a detailed list of the duties performed. The essential functions,

knowledge, skills, and working conditions may change along with business needs. This job description does not

constitute a contract between employer and employee as employment is at will. Global Support and Development

provides reasonable accommodations to assist qualified individuals in order to perform the essential functions

their job requires.

GSD is an Equal Opportunity Employer, and embraces all candidates regardless of race, color, sex (including

pregnancy), nation of origin, ethnicity, religion, disability, marital status, sexual orientation, age, gender identity or

expression, genetic information, military/veteran status or any other basis prohibited by law. GSD promotes

diversity, equity, and inclusion in all candidate selections. GSD promotes diversity, equity, and inclusion in all

candidate selections.