If interested, please provide your most up-to-date resume.

Technical Requirements:

Administrative Support to the Scientific Review Branch (SRB)

• Daily Support – Serve as a member of the IC support team, independently review/prepare all requests in the preliminary stages and forward to assigned admin team via the IC incoming electronic box.
• Procurement – Independently prepare, enter, assemble, and submit assigned Purchasing Online Tracking System (POTS) requests. 
• Contract/Grant Support – File maintenance, applications tracking, information follow-up, distribution of information, and contact follow-up as directed by the IC and NIH policies and procedures accurately and in a timely manner. 
• Document Preparation Requirements – Program and Grants related document preparation, Council related document preparation, and budget assistance as directed by the IC and NIH policies and procedures accurately and in a timely manner.
• Council forms and documents – Individually prepare, update, and finalize all requested tasks.
• Data Systems Use – eRA data entry via QVR, IC specific data entry, and reports as directed by the IC. Work with others to collect training/grant information and enter in excel spreadsheets for analysis. 
• Take the lead with timely completion of all requested conference forms and other misc. tasks.

Travel Support

•  Freely prepare travel authorizations and vouchers for reimbursement of travel expenses, parking, etc. in line with the NIGMS Travel SOPs and checklists.
• Individually use NIH systems, arrange Division (Program) related staff travel accurately and timely in accordance with established guidelines.
• Independently maintain and update master Program travel file, work with all staff to update, and submit for periodic data calls for review.
• Provide logistical support for scientific conferences, workshops, site visit, and other appropriate IC meetings.
• Problems, both actual and potential are identified and called to the attention supervision.
• Provides data requests to supervisor that is timely, an accurate, and reliable. 

Division (Program) Meeting Logistics

• Independently arrange and manage Division schedules, both monthly, program director, Council, TAC, inter-IC meetings, brown bag schedules, reservations for rooms and IT support. 
• Individually manage the schedules of the Program Directors and Branch Directors/Chief.
• Meeting materials are prepared and distributed timely and appropriately. Meeting files are developed and maintained, as required.
• Provide On and Off campus meeting assistance when needed. 
• Schedule meetings as requested, arranges for meeting facilities and equipment. 

Scientific Activities Support

• Scientific document preparation, literature searches, and reference materials as directed by the IC providing accurate work in a timely manner. 
• Independently query material or data from the IMPAC II databases and review the data.
• Archiving MARC, SCORE, NARCH and IDEA literature.
• Work with all Programs, Review, and Grants to respond rapidly to requests for information on training programs.
• Work with and Program, Review, and Grants staff to update web text information, use schedule to review website information, update fliers, prepare/ update outreach materials text, staff visits.
• Provide specialize support for the review of grant applications and contract proposals which involves a wide variety of problems and situations pertaining to the grants function.
• Unaided, review submitted grant information for conformance to NIGMS and NIH grant guidelines.
• Query material or data from the IMPAC II databases/analyze the data with guidance.
• Support application processing and tracking in accordance with IC-specific guidelines.
• Individually perform specialized support in scientific extramural tasks requiring understanding of technical terminology such as assisting with creation of presentations, briefing materials, visual aids, and scientific reports; compiling or editing scientific data; creating advanced spreadsheets or databases.
• Based on defined objections, determines specific steps, input required, and/or milestones on special projects.

Qualifications:

• A college degree or a minimum of a high school diploma or a GED and four (4) years of related work experience is required.
• Ability to perform more complex administrative tasks.
• Possess advanced computer and internet research skills.
• Responsible for confidential and time-sensitive material.
• Prepares routine and advanced correspondence.
• Ability to work well with all levels of management and staff including senior level staff.

Global Solutions Network, Inc. (GSN) is an Equal Employment Opportunity (EEO) employer. It is the policy of the GSN to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected US veteran or disabled status, or genetic information.