Gaumard Scientific Company is a world leader in the design, engineering, and manufacturing of healthcare simulation products. For more than 70 years, our simulators have been used for training worldwide by the military, emergency medical services, major teaching hospitals, and nursing schools. Gaumard products have been recognized for their innovation in simulation in the pre-hospital, obstetrics, gynecology, surgical, and nursing care segments. 

POSITION SUMMARY: 

As a Medical Administrative Assistant, you will have a multifaceted role of supporting healthcare providers and simulation educators in documenting relevant medical information during simulation sessions and product discussions. Your primary responsibility will be to accurately capture and document medical information that will contribute to the development of innovative healthcare simulation products. 

SUPERVISION RECEIVED AND EXERCISED: 

Receives direct guidance and supervision from Chief Medical Officer. 

DUTIES AND RESPONSIBILITIES: 

• Simulation Documentation: Accurately document and transcribe medical information, procedures, treatments, and latest evidence based guidelines, and other pertinent information as directed.
• Medical Information Management: Organize and maintain accurate healthcare simulator assessment information, ensuring completeness and accuracy. 
• Real-time data entry: Enter and record medical information during simulator assessments, ensuring data integrity and confidentiality.
• Prototype Testing: Assist in the testing and evaluation of simulation prototypes by accurately documenting and recording valuable medical and assessment information. 
• Communication and Collaboration: Collaborate with members of the team to facilitate effective communication and documentation. 
• Compliance: Adhere to legal and ethical standards regarding confidentiality, privacy, and data security within the context of healthcare simulation. 
• Continuing education: Stay up to date with medical terminology, procedures, and relevant evidence based guidelines to ensure accurate and up-to-date documentation. 

QUALIFICATIONS/REQUIREMENTS: 

• Graduate from a medical assistant program or similar. 
• At least 1 year of medical secretary experience. 
• Active CMAA credentials.
• Proficiency in medical terminology, anatomy, and physiology.
• Strong attention to detail and accuracy in documentation. 
• Experience working with simulation products is a plus.
• Excellent communication skills, both verbal and written.
• Innovative mindset with a passion for advancing healthcare simulation technology. 
• Chart Educator and simulator encounters. 
• Proficient in the use of computers with intermediate to advance level experience in MS Office, including Word, Excel, PowerPoint, and Outlook.
• Type 60 words per minute or more. 
• Experience documenting a large amount of data. 
• Fluency in both English and Spanish (verbal and written). 
• Strong organizational skills with attention to detail and accuracy.

COMPANY BENEFITS:

• Working with a collaborative team
• Competitive pay
• Full health benefits coverage (Medical, Vision, Dental) after 30 days 
• Paid Time Off (PTO)
• Paid Holidays (no waiting period) 
• 401k Retirement plan with 100% employer match up to 5% of employee's contribution
• Employee Assistance program 
• Job stability

CONDITIONS:

• Indoors, controlled temperature environment.
• The noise level is that of a manufacturing work environment, and it is usually high to moderate due to the use of telephones, power tools, and employees that approach the department. 

Hours: Monday to Friday 8:00 AM to 4:30 PM must be willing and able to work some Saturdays or stay beyond scheduled shift if needed to meet business demands.

The above job description supersedes all previous descriptions. This job description is intended to be a tool to describe the primary purpose of the job and the KEY duties and responsibilities. This description does not state or imply that the functions listed above are the only tasks to be performed by the employee occupying this position. Management has the right to add to or change the job responsibilities at any time.

WHAT YOU'LL GET AS A GAUMARD EMPLOYEE:

• Competitive Pay 
• Job Stability
• Full Health Benefits after 30 days (Medical, Dental, Vision) 
• Generous PTO (Paid Time Off)
• Paid Holidays (no waiting period) 
• 401K Retirement plan with 100% employer match up to 5% of employee contribution
• Employee Assistance Program

WHAT OUR HIRING PROCESS LOOKS LIKE:

Thank you for considering a career at Gaumard Scientific. Should you choose to complete an application, our HR team will review your resume and information. We are committed to matching candidates with the right job at Gaumard Scientific.

If you are a match for a current opening, you will receive a notification from our HR department to begin the interview process. Our hiring process involves an initial email or phone call requesting your interview availability. If you are not a match for a current position, your resume and application will be kept in our system for future opportunities. We encourage you to join our Talent Community for future career opportunities at Gaumard Scientific.

We try to make the hiring process as smooth as possible, however, we may experience delays from time to time. We appreciate your understanding.

Equal Employment Opportunity Statement: Gaumard Scientific is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Gaumard Scientific is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gaumard Scientific are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Gaumard Scientific will not tolerate discrimination or harassment based on any of these characteristics. Gaumard Scientific encourages applicants of all ages. Gaumard Scientific will provide reasonable accommodation to employees who have protected disabilities consistent with local law.