JOB TITLE: Administrative Assistant for Worship Services

MINISTRY: Administration

REPORTS TO: Pastor/Head of Staff

FLSA STATUS: Full-time | Hourly | Non-Exempt

WORK HOURS: Mondays-Fridays, 8:30-4:30 p.m. | On-Site

POSITION SUMMARY

Under the direction of the Pastor/Head of Staff, the Administrative Assistant for Worship Services is

responsible for using their personal gifts and technical skills to ensure elements of worship are accounted

for and executed professionally each week.

RESPONSIBILITIES

BAPTISMS

• Coordinates the scheduling of baptisms, which includes maintaining the baptism schedule,

• Obtains Assisting Elder, as needed.
• Send instructions to baptism family and Assisting Elder prior to the baptism.

ACOLYTES

• Coordinates the acolyte schedule.
• Collaborates with the Children’s and Youth Ministries to obtain acolytes and acolyte helpers.
• Ensures that all acolyte items are ready for use each week.
• Sends instructions to acolytes each week prior to the Sunday they are serving.

LITURGISTS

• Under the guidance of the pastors, coordinates the liturgist schedule.
• Maintains list of potential liturgists.
• Emails instructions to liturgists each week.

GUEST PREACHERS AND SPEAKERS

• Requests honorarium and W-9, and makes hotel arrangements for guest preachers/speakers.
• Gives instructions to Minute for Mission speakers.

SANCTUARY FLOWERS

• Maintains the worship flowers schedule and updates the Flowers Request form.

the Sunday flowers.

• Keeps flower committee up to date with requests.

• Coordinates with the Monday Flowers Ministry, as needed.

COMMUNION

• Obtains communion elements for worship services.

COMMUNICATIONS

• Provides the Communication Ministry with liturgical elements for worship bulletins (baptisms,

• Collaborates with the Communications Ministry to promote special worship services.

• Reserves facilities and requests support services for all worship services and meals associated

• Coordinates with Facilities Ministry to ensure items needed for worship services are prepared.
• Provides the Facility Ministry with a monthly paraments calendar.

OTHER

• Maintains the TEAMS Worship Planning Schedule and bulletin templates.
• Attends Liturgy and Staff Meetings.
• Collaborates with the Events Coordinator to coordinate logistics for special worship services.

Special worship events include:

o Celebration of Faith Sunday, Ash Wednesday Service & Supper, Palm Sunday, Maundy
Thursday Service & Supper, Good Friday, Easter Services & Breakfast, Ascension Day

& Lunch, Kirkin Sunday, All Saints Day Service & Lunch, Thanksgiving Eve Service,

Advent Music Celebration Sunday, Christmas Eve Services, Christmas Pageant,

Christmas Day Service.

POSITION QUALIFICATIONS

EDUCATION/EXPERIENCE

• College degree preferred.
• Minimum of two years’ experience working as an administrative assistant or related role.

KNOWLEDGE/SKILLS

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Publisher, Outlook).
• Ability to quickly learn and use the church database (Ministry Platform), the facilities reservation

system (eSpace), graphic design software (InDesign) and new software programs.

• Excellent organizational skills with attention to detail and accuracy, and the ability to work

• Proactive learning attitude and willing to take initiative in anticipating needs of the Pastor.
• Exhibits professionalism and clarity in verbal and written communications.
• Strong work ethics with a positive attitude, maintaining a positive relationship with other staff,

members of the congregation and visitors.

• An active, growing relationship with Jesus Christ, functional knowledge of scripture, familiarity

a way that brings about a comfortable advancement of the Gospel in relationship with colleagues

and others, required.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment described here are representative of those that must be met

by an employee to successfully perform the essential functions of this job. Reasonable accommodation

may be made to enable individuals with disabilities to perform essential functions. While performing the

duties of this job, the employee is regularly required to use a computer for extended periods of time.

ACKNOWLEDGEMENT AND AGREEMENT

Please sign below in receipt and acknowledgment of the above job description. Essential functions of the

job described may be subject to change at any time due to reasonable accommodation or other reasons.