Summary:

• Under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail; and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of Administrative detail and other duties that do not require his/her attention. Routinely acts as a liaison between the executive's office and the governor's office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups; attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required; attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties.
• Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work; makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance.
• Handles routine correspondence including the composition of replies and routes to the appropriate operating division for reply; prepares non-routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes; may take minutes at staff meetings.
• Makes travel arrangements; keeps expense accounts; orders office supplies as needed.
• Operates standard office machines and equipment as necessary.

Education and Experience:

• Graduation from an accredited college or university with a bachelor's degree; qualifying full-time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Responsibilities:

• Provide clerical and administrative support to ensure the efficient operation of the office.
• Assist with project coordination and management tasks.
• Transcribe and distribute meeting minutes and other important documents.
• Manage and maintain schedules, appointments, and travel arrangements for executives.
• Prepare and edit correspondence, reports, and presentations.
• Perform data entry tasks using various software programs.
• Assist with event planning and coordination.
• Conduct research and compile data as needed.
• Proofread documents for accuracy and completeness.

Requirements:

• Proven experience as an administrative assistant or in a related role.
• Knowledge of office management systems and procedures.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent time management skills and the ability to prioritize work.
• Strong attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to multi-task and work well under pressure.
• Experience with receptionist duties.

Qualifications:

• Graduation from an accredited college or university with a bachelor's degree and experience equivalent to one year of professional staff administrative and/or analytic experience.
• Qualifying experience may be substituted for the required education on a year-for-year basis to a maximum of four years.

Job Types: Full-time, Contract

Pay: $19.64 - $30.00 per hour

Expected hours: 37.5 per week

Benefits:

• Paid time off

Schedule:

• Monday to Friday
• Morning shift

Education:

• Bachelor's (Preferred)

Experience:

• administrative support: 5 years (Preferred)
• Office management: 5 years (Preferred)
• Time management: 5 years (Preferred)
• Microsoft Office: 4 years (Preferred)
• Travel planning: 4 years (Preferred)

Ability to Commute:

• Nashville, TN 37243 (Required)

Work Location: In person