Executive Administrative Assistant for Faulk Center for Counseling, a not for profit, outpatient mental health Center

Job Description

If you are an ambitious and hardworking individual seeking a unique opportunity to make a difference in our community while learning valuable business skills that will give you a leg up in your career, then we want to hear from you. The Faulk Center for Counseling has an opening for an Administrative Assistant with a focus on Fund Development, Grant Writing, and Event Planning. In this role, you will work closely with our CEO, who brings a wealth of experience and success in the nonprofit sector. You will have direct access to their expertise, mentoring and coaching, gaining valuable insight for those who aspire to work in the nonprofit sector as a career.

Responsibilities:

As an Administrative Assistant Faulk Center for Counseling, you will play a pivotal role in directly supporting our CEO and collaborating with the team to achieve our fundraising, event planning, and operational goals. Your responsibilities will include, but are not limited to:

Fund Development:

• Assist in researching potential donors, sponsors, and funding opportunities.
• Help maintain donor databases (CRM) and manage donation records.
• Participate in creating fundraising campaigns and donor appreciation initiatives.
• Collaborate with the team to identify new strategies for fundraising and donor engagement.

Grant Writing:

• Work closely with the Grant Writing team to assist in the preparation of grant proposals and grant reports.
• Conduct research to gather data, statistics, and information necessary for grant applications and grant reports.
• Help in writing persuasive and compelling narratives.
• Assist in tracking and reporting on grant outcomes and progress.

Event Planning:

• Contribute to the planning and coordination of fundraising events and community outreach activities.
• Assist in logistics management for events, including venue coordination, guest invitations, and materials preparation.
• Support event promotion through social media, email campaigns, and other communication channels.
• Provide on-site assistance during events to ensure smooth operations and attendee satisfaction.
• Solicit donations and sponsorships from community partners.

Administrative Support:

• Provide administrative assistance, such as writing and editing emails, drafting memos, developing letters and forms, and preparing communications on behalf of the CEO.
• Handle requests, feedback, and queries quickly and professionally.
• Maintain calendars, confirm appointments, and send reminders.
• Develop and maintain strong relationships with staff, volunteers, donors, vendors, and clients.
• Organize meetings, including scheduling and sending reminders.
• Answer incoming phone calls in a polite and professional manner and accurately taking messages and directing calls to the appropriate person in the absence of the Receptionist(s).
• Use various software, including CRM (Donor Perfect), word processing, spreadsheets, and presentation software to prepare reports and/or special projects.
• Organize and prioritize confidential correspondence, memos, emails, phone calls, etc.
• Assist in basic accounting (credit card/service fee reconciliation, invoice processing, petty cash, etc.)
• Handle sensitive information in a confidential manner.
• Performs other tasks and assignments as directed by the CEO.

Requirements:

• Proficiency in English.
• Exemplary planning and time management skills.
• Ability to stay calm and on-task in high-stress situations.
• Very strong written and verbal communication skills (need a writing sample).
• An analytical thinker with the ability to research, gather data, and synthesize information effectively.
• Outgoing and personable personality, comfortable interacting with existing and new donors and event attendees.
• Willingness to embrace new challenges and a proactive attitude toward problem-solving.
• A passion for learning and a desire to gain valuable experience in the nonprofit sector.
• Computer proficiency including Microsoft Word, Excel, PowerPoint, Zoom and Google products.
• Adobe Creative Suite or similar Desktop Publishing experience is a plus.
• Past fundraising and event planning experience a plus.
• Must pass Level 2 background screening.
• Must sign an Affidavit of Good Moral Character.

Benefits:

• Hands-on experience in fund development, grant writing, and event planning within a nonprofit setting with an experienced and high performing nonprofit leadership.
• Enhance your analytical, communication, and project management skills.
• Participate in meaningful work that directly contributes to our organization's mission.
• Flexible work arrangements, including the possibility of remote work. May occasionally require work in excess of scheduled hours.

How to Apply:

If you are an ambitious individual seeking an opportunity to make a difference and learn from experienced nonprofit professionals, we encourage you to apply! Please submit your resume, a cover letter outlining your interest in the position (optional), and relevant qualifications. Since strong writing is a necessary skill set, we are asking that you submit a writing sample as well. This can be essays, articles, or even a past project. Please send a resume, cover letter, qualifications and writing sample to [j.price@faulkcenterforcounseling.org]. Applications will be reviewed on a rolling basis until filled.

For more information about the Faulk Center for Counseling, please view our website at www. faulkcenterforcounseling.org.

The Faulk Center for Counseling does not discriminate on the basis of race, color, religion, gender, age, sexual orientation, national origin, socioeconomic status, disability, or veteran status in its programs, admission practices, and conditions of employment. Further, the institution will make every effort to provide reasonable accommodation to otherwise qualified disabled applicants and employees.

Job Type: Part-time

Pay: $16.00 - $20.00 per hour

Paid holidays, accrued vacation days and sick leave

Job Type: Part-time

Pay: $16.00 - $20.00 per hour

Expected hours: 15 – 25 per week

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• Monday to Friday

Experience:

• Microsoft Office: 1 year (Preferred)
• Customer Service: 1 year (Preferred)

Ability to Relocate:

• Boca Raton, FL 33433: Relocate before starting work (Required)

Work Location: In person