ADMINISTRATIVE ASSISTANT/ RECEPTIONIST

Boca Office Center

Boca Raton, FL

Looking for an Administrative Assistant / Receptionist for Executive Suites located in a Class A office space in a prime location in Boca Raton, FL.

Salary commensurate with experience at this full-time, permanent position. Work Monday through Friday, 8:30 AM to 5:30 PM.

Position Summary:

Responsible for administrative functions, answering of multi-line switchboard and assisting with the on-site operations of the executive suites.

Job Description:

• Provide administrative support
• Assist with HR duties such as recruiting and on-boarding of employees
• Greet clients and customers
• Answer busy multi-line phone system
• File, fax, copy, scan, email and perform data entry
• Route packages and mail to tenants
• Coordinate and schedule meeting rooms for clients
• Stock kitchen, copier and additional supplies
• Take inventory and track stocked items
• Monitor billing and collections
• Handle customer and tenant inquiries, issues and complaints
• Maintain physical condition and maintenance of executive suites

Requirements:

• High School Degree or Equivalent (GED)
• 2 years of administrative experience
• Experience in answering a multi-line phone system efficiently
• Strong written, verbal communication and follow-up skills
• Seeking someone who is personable, well organized, able to multi-task and is customer service savvy
• Must have Microsoft Office skills (Excel, Outlook and Word)
• Good understanding of basic accounting

Contact Information:

• E-mail: Please submit your resume through this posting

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Work Location: In person