65 Executive Assistant Jobs in Alexandria, VA
Envision Innovative Solutions is Hiring an Executive Assistant Near Alexandria, VA
The primary duties of the Contractor are to provide expert level administrative support for senior executives and must be highly proficient with Microsoft Office Suite applications. The Contractor should have knowledge and experience in Department of Defense programs and have knowledge and experience to effectively interact with staff at all levels of government. It is also essential to have the ability to provide administrative support for meetings, draft correspondence, and gather background information to support senior officials.
- Management of incoming office phone calls
- Coordination and management of Director calendar
- Preparation and delivery of the Weekly Activity Report to RD Front Office
- Managing front office data calls and requests
- Assisting with visitor requests and ensuring availability of visitor escorts
- Transmittal of security requests
- Facilitating team registration for external meetings
- Preparation and administrative support for Office staff meetings
- Assisting Director and team members with travel and DTS
- Assisting Director and team members with administrative items as needed
- Assisting Director with formal Office correspondence
- Other duties as assigned
- In the absence of Office Director, provision of full support on all duties to acting Director
- Execution of CATMS Manager functions for supporting office. (Critical)
- Support package development and review via Correspondence and Task Management System (CATMS)
- Assists Action Officers with building CATMS packages
- Ensures all packages from Action Officer are compliant with the OUSD(R&E) Correspondence Guide prior to uploading into CATMS
- Delivers a hardcopy to the necessary office
- Corrects simple clerical/ formatting errors to ensure minimal delays in package processing
- Ensures all packages are properly progressing throughout the coordination process alerting the Action Officer of any issues
- Monitor CATMS system daily for new and status of existing tasks
- Upon receipt of new task, communicate with Director or his/her designee to identify Office lead subject matter expert (SME). If Director wishes to refuse the task, communicate with the RD front office immediately.
- Assign task to designated SME
- Communicate directly with SME to ensure awareness and understanding of scope and suspense
- Interact with RD and R&E front office staff to identify elements of package needed to complete action
- Work with SME and provide administrative support to the development of response package
- Once response has been approved by Director or his/her designee, upload to CATMS and deliver hard copy of package to RD front office (as needed)
- Proactively follow-up with RD and R&E front office staff (and coordinating offices as needed) to monitor status of package and facilitate edits/revisions
- At weekly staff meeting, provide update on status of all open taskers that have not yet been submitted to RD front office
- As appropriate close out CATMS taskings upon verification of completion
- Upload and maintain files on CATMS packages in office shared drive
- Follow office CATMS SOP and update as needed
- Active Top Secret Security clearance required.
- MUST have experience with the Correspondence and Task Management System (CATMS) and Defense Travel System (DTS).
- US Citizenship and a current Security Clearance or having held one during the last two years. (History of higher clearance a plus)
- Proficient in all Microsoft Office products.
- Strong written/oral communication and interpersonal skills at the SES / General Officer Level
- Contractors with a DCID 6/4 eligibility within the last five (5) years are highly preferred
- 5-10 years of experience
A Bachelor's degree from an accredited college or university is required.
Substitution for Education:
Degree requirement waived in lieu of significant recent and relevant work experience: minimum of five (5) years' active duty military experience working for Senior Executives or minimum of ten (10) years' experience working for a civilian/industry Senior Executives
Established in 2006, Envision Innovative Solutions is a technology company that uses its knowledge and expertise to develop solutions and solve problems for commercial and government customers with a constant and deliberate commitment to performance and integrity.
Small Disadvantaged Business(SDB), offering a broad range of services.
Over time, we have developed expertise in staffing Technology projects and formed a Recruitment Service to provide staffing and solution needs to commercial customers. Our clients include many Technology and Financial Services companies. We have continued to grow, adding cutting edge networking solutions, web design and e-marketing services, as well as SEO strategy services.
Envision Innovative Solutions is an Equal Opportunity Employer committed to hiring and retaining a diverse workforce regardless of age. U.S. Citizenship is required for most positions.
Job Summary
Full Time
$78k-99k (estimate)
04/22/2024
05/11/2024
envision-is.com
ABER PROV GRD, MD
50 - 100
2006
ALEXANDER CORTEZ
$10M - $50M
Business Services
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About Envision Innovative Solutions
Envision is an ISO 9001:2015 QMS certified CMMI-DEV Maturity Level 3 appraised Small Disadvantaged Business. Established in 2006 by President and CEO Alexander Cortez Jr., Envision supports critical operations and delivers systems and services that modernize legacy systems, protect networks and assets, and improve the effectiveness and efficiency of mission-critical functions for its Government customers and our Warfighters. Envision provides program management, software acquisition and management, Post Deployment Software Support (PDSS), Systems Engineering & Technical Assistance (SETA), prog...ram management, counter-terrorism, command and control, cyber security, information assurance, logistics, test and integration, tactical communications, avionics, Air Traffic Control (ATC) systems, enterprise IT network support and staff recruiting for government and commercial clients. Envisions senior management and engineering professionals have been supporting Army C4ISR requirements for over 30 years. Envision also has an internal Research and Development program centered around eXtended Reality (XR) which includes Virtual Reality (VR), Augmented Reality (AR) and Mixed Reality (MR) products. Our trusted XR partners and clients include Exelon Corporation, Burlington County Institute of Technology and Hamilton Buhl. Whether yours is a Fortune 500 corporation or a small, family owned business, Envision has the capability, expertise and the systems to bring innovative, efficient, cost effective solutions and enhancements to your particular environment. We are committed to establishing a strategic partnership with each client. Working side-by- side with client personnel, the Envision team members will collaboratively define the business objectives, design the implementation of your customized solution, and support the project through completion and beyond to ensure complete customer satisfaction.
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The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.
