38 MEP Administrative Assistant Jobs in San Jose, CA
EMCOR is Hiring a MEP Administrative Assistant Near San Jose, CA
Air Systems Inc. is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Air Systems Inc. is a TOTAL FACILITIES SOLUTION for HVAC, Architectural Sheet Metal, Preventive Maintenance & Service, Electrical, High Purity Process Piping, Plumbing, Building Automation Systems and Energy Solutions.
Job Summary
Under the direction of the Department Director, the Administrative Assistant is responsible to provide a high-level of administrative support.
Essential duties/responsibilities of Administrative Assistant
- Performs routine office work such as ordering supplies, performing bookkeeping tasks, maintaining records, works with standard and advanced spreadsheets
- Provide general administrative support including but not limited to: phones, distributing mail.
- Maintains business/customer contact databases (Lotus/Outlook and Salesforce).
- Prepares itineraries and agendas for business travel.
- Organize and maintain files, important documents, reports and records.
- Coordinates and schedules events, conferences, meetings, travel, conference rooms, and luncheons and maintains Executive's calendar.
- Collects and prepares information for use in discussions/meetings of executive staff and outside individuals.
- Planning and scheduling assigned projects and ensuring timely completion.
- Maintain the security of confidential information.
- Makes high level contacts of a sensitive nature inside and outside the company.
- Conducting Internet research; reviewing and synthesizing information.
- Coordinate, create, edit and distribute both internal and external correspondence under the direction of Executive Management.
- Composing, designing and editing correspondence, drafting of reports and developing presentations as directed by Executive Management.
- Looks for ways to improve work flows, expenditures and office procedures.
- Conducting market research and generating sales reports and maintaining a database.
- Assisting and designing marketing and promotional materials like brochures, pamphlets etc.
- Preparing presentations and also preparing the reports which can be useful in decision making
- Completing sales-related and marketing administrative projects that include running marketing and sales reports, conducting research on company and other assignments.
- Providing assistance in terms of logistics to events like seminars and trade shows.
- Assisting in writing and editing sales and marketing materials, which include project profiles, resumes and proposals.
- Work under stress to meet project deadlines with attention to detail.
- Also any task or collaborative work as a team member of MEP Business Unit as needed.
- Microsoft Publisher and Visio 2016
Skills and Specifications
- Possesses excellent written and verbal communication skills.
- Requires Sales Force Associate Certification
- Displays strong critical thinking, analytical and problem solving skills as well as demonstrates excellent time management and multi-tasking abilities.
- Have exceptional customer service skills (i.e. external and internal customers).
- Displays the ability to pay close attention to details.
- Possesses strong computer and technology skills.
- Computer proficient with Microsoft Office skills.
- Good understanding of marketing concepts and principles **
- Good content writing skills and ability to describe our product.
- Self-motivated, confident, and creative.
- Requires Sales Force Associate Certificate
- 2 year degree or related experience equivalent
- 5 years experience in Construction Administration
- Medical, dental, vision, and prescription
- 401k with company match
- Paid holidays
- Educational assistance
- Salary based on experience and qualifications.
- Hourly Range from $30.00 - $34.00
- Spends most of the time in shared office space.
- Uses computers, views screens, does keyboarding and manipulates a computer mouse.
- Works normal 8 hours a day, but may have to work evenings or weekends during a major project deadline is approaching.
Be passionate
- Customer focused approach
- Dedicated to a job well done
- Excellent verbal and written communication
- Strong organization
- Work in a fast-paced environment
- Manage multiple responsibilities concurrently
- Creatively use skills and resources to get the job done
- Team player
- Collaborative
- Flexible
- Does what is right, even if it's not easy
- Asks questions
- California is an "At Will" state. Employment with Air Systems an EMCOR Company is not for a specific term and it can be terminated by either the employee or Air Systems an EMCOR Company, with or without cause, and with or without notice at any time .
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.Equal Opportunity Employer/Veterans/Disabled
Compensation Range: $30.00/hr to $34.00/hr
Are you subject to a non-competition, non-solicitation, or any other agreement that would preclude or restrict your employment with EMCOR or any of its subsidiaries, or would impact your ability to perform the functions of the job for which you are applying?
If yes, upload a copy of the agreement.
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
Job Summary
Full Time
$71k-87k (estimate)
05/03/2024
05/20/2024
emcorgroup.com
NORWALK, CT
15,000 - 50,000
1994
ANTHONY J GUZZI
$5B - $10B
Specialty Trade in Construction
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About EMCOR
A Fortune 500 company with estimated 2017 revenues of approximately $7.6B, EMCOR Group, Inc. (NYSE: EME) is a leader in mechanical and electrical construction, industrial and energy infrastructure, and building services. A provider of critical infrastructure systems, EMCOR gives life to new structures and sustains life in existing ones by planning, installing, operating, maintaining, and protecting the sophisticated and dynamic systems that create facility environmentssuch as electrical, mechanical, lighting, air conditioning, heating, security, fire protection, and power generation systemsin ...virtually every sector of the economy and for a diverse range of businesses, organizations, and government. EMCOR represents a rare combination of broad reach with local execution, combining the strength of an industry leader with the knowledge and care of 170 locations. The approximately 33,000 skilled employees of EMCOR have made the company, in the eyes of leading business publications, amongst the Worlds Most Admired and Best Managed. EMCORs diversityin terms of the services it provides, the industries it serves, and the geography it spanshas enabled it to create a stable platform for sustained results. The Companys strong financial position has enabled it to attract and retain among the best local and regional talent, to undertake and complete the most ambitious projects, and to redefine and shape the future of the construction and facilities services industry.
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