Job Overview

Our organization is looking for an Administrative Assistant to assist management and visitors with various office tasks.

As an Administrative Assistant, your duties include

• answer phone calls
• arrange meetings
• supervise staff
• perform a variety of general clerical and administrative tasks.

We are searching for a person who is skilled in administration support and willing to work with a diverse team. If you are a precise match for this position then please do apply.

Responsibilities 

• Manage the work process and allocate assignments to other regulatory employees.
• Provide assistance to train staff individuals and new employees.
• Implement and screen programs as coordinated by the administration and see the projects through to fulfillment.
• Respond to inquiries for all kinds of information related to the organization.
• Provide assistance with other administrative and clerical duties which include scanning, mailing, and copying to management.
• Maintain computer systems, fax, and photocopy machines.
• Maintain office supplies, check inventory and request office items whenever required.
• Coordinate and schedule appointments, meetings and travel arrangements for Managers.
• Respond to emails and answer phone calls as and when required.
• Maintain office policies and procedures.
• Supervise, organize and maintain files and databases in a confidential manner.
• Coordinate the maintenance and repair of office equipment.

Requirements

• Bachelor’s degree in Business Administration or similar field.
• Proven 2-year experience of working as an Admin Assistant, Staff Assistant or similar role.
• Strong knowledge of office management procedures and systems.
• Expertise in efficient operation standard office equipment.
• Proficient with MS Office for example Excel, PowerPoint, and Word.
• Working knowledge of general bookkeeping and accounting skills.
• Ability to analyze and operate workplace practices to enhance productivity.
• Strong verbal and nonverbal communication skills.
• Good problem solver.
• Excellent time management skills.
• Strong organizational skills.
• Ability to multi-task and prioritize day to day tasks.
• Ability to work individually or in a team.
• Attention to detail.