Kidango, a private, not-for-profit child development agency, is a Northern California Bay Area leader in early education and support services for children and families. Providing quality care and education in 9 Bay Area cities to over 2,500 children daily makes us one of the largest child development agencies serving Alameda, Contra Costa, and Santa Clara Counties.

Kidango has an opening for a full-time Administrative Assistant at our Cesar Chavez Early Learning Center.

The Administrative Assistant provides excellent customer service to clients, potential clients and staff as well as administrative support to agency staff and customers.

PRIMARY RESPONSIBILITIES:

• Work as a team to complete clerical work orders.
• Answer incoming calls, provide accurate information and direct calls as needed.
• Greet walk-in clients, give appropriate materials and provide accurate information.
• Process deliveries (Fed-EX, Clean Source, UPS...)
• Operates and maintains office equipment in a safe manner and calls for services as needed.
• Orders office supplies for the agency.
• Maintain and update agency Weekly Enrollment Update
• Create and prepare timely agendas and packets of Board meeting/committee packets in consultation with the Executive Director and the Chairs of the Committees and take minutes for monthly Board meeting
• Manage Executive Director’s expense reports.
• Provide effective coordination of the Executive Director’s calendar to assist with time management.
• Create agenda template for extended Department Directors meeting and take minutes.
• Create and edit written documents and other materials in consultation with the Executive Director andthe Department Director Team.
• Data entry and update EARL waiting list
• Set-up maintains, produces reports and provides accurate information on program waiting list
• Open and distribute incoming mail and correspondence via US mail and agency interoffice/center location mail

POSITION QUALIFICATIONS/REQUIREMENTS:

• Minimum of AA degree or equivalent two years clerical office support
• Bilingual in English and Spanish
• Previous experience in data entry
• Able to proof read and spell accurately
• Able to organize and maintains records
• Proficient in Microsoft Office, specifically Word, Excel, Internet and Power Point
• Ability to work effectively and efficiently use a positive approach with a diversity of people
• Able to maintain confidentiality
• Able to be flexible to work schedule

ADMINISTRATIVE WIDE DEMANDS:

Job duties will be performed in an office environment and the physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job.

• This is largely a sedentary role; however the need for some walking and standing will be required
• The ability to lift up to 20lbs may be needed during some job duties
• The employee will be required to use hands for computer work, answering phones calls...etc.

COMPANY-WIDE JOB REQUIREMENTS:

• Must provide proof of vaccination for Covid-19
• Must pass a health screening and TB test
• Must provide proof of Tdap and MMR vaccinations (or receive vaccinations during health screening)
• Must pass background fingerprint clearance
• Valid Driver License
• Must be 18 years or older

Job Type: Full-time

Pay: $29.81 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
All staff and children are required to wear surgical or N95 masks. Health screenings are required upon entry into any center and office.

Education:

• Associate (Preferred)

Experience:

• clerical office support: 2 years (Preferred)

Language:

• Spanish (Required)

Work Location: One location