This Administrative Assistant serves as the receptionist for the Thomas R. Kline School of Law, provides administrative support for faculty and staff, and assists with law school programming. The Administrative Assistant supports the Admissions office and serves as the front facing contact for the school on campus and in the community.

DUTIES AND RESPONSIBILITIES:

Welcomes and greets all visitors, guests, students, faculty, and staff to the Law School and directs them to the proper department.

Prioritize and maintain front desk coverage during law school business hours.

Answers multiple phone lines and transfer calls to the proper department, and/or takes messages.

Maintains main office voicemail and updates message when appropriate.

Receives and responds to the law school email account.

Sorts and directs delivery of incoming mail; generates USPS and UPS mailings as needed.

Keeps current on law school events and addresses inquiries.

Supports Admissions office activities including, greeting and checking-in visitors and student ambassadors, and assisting with events.

Oversees main office equipment and supplies.

Assists faculty, staff, and adjunct faculty as needed.

Serves as liaison between the law school and other campus offices, including Facilities, Campus Police, Mailing Services, etc.

Assists with law school and departmental events, including Graduation, Orientation, Admitted Students’ Day, and alumni events among others.

Provides drop-off location for students/faculty/staff dropping off or picking up packages, exams, clothing, and other items, and maintains Lost & Found for the law school.

Completes other duties as assigned.

REQUIREMENTS:

Minimum qualifications:

One year experience in a customer service or public-facing role.

One year experience in an office environment, prioritizing tasks and managing conflicting demands.

Experience with Microsoft Office and Outlook, along with the ability to learn job specific applications and systems.

Strong organizational and problem-solving skills.

Strong communication skills and basic knowledge of office equipment.

Preferred qualifications:

Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:

Excellent customer service skills, the ability to take initiative, work independently and be part of a team.

Strong problem- solving skills and the ability to manage and address both common day-to-day issues, and unforeseen circumstances that may arise.

Experience working in higher education is helpful, but not required.

Demonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff and others).

Commitment to the University’s values of diversity, equity and inclusion, and recognition of the importance of treating each individual with dignity and respect consistent with the University’s Mission. Demonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff and others).

Ability to establish and maintain effective working relationships with the University Community.

Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.

APPLICATION INSTRUCTIONS:

Applicants are asked to submit a cover letter, resume, and contact information for three professional references.
Catholic in its mission and ecumenical in spirit, Duquesne University values equality of opportunity as an educational institution and as an employer. We aspire to attract and sustain a diverse faculty and staff that reflects contemporary society, serves our academic goals and enriches our campus community. We particularly encourage applications from members of underrepresented groups and support dual-career couples through our charter membership in this region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).
We invite applicants for this position to learn more about our university and its Spiritan heritage by visiting http://www.duq.edu/about/mission-and-identity/mission-statement. Those invited to campus for an interview may be asked about ways in which they see their talents contributing to the continued growth of our community and furthering its mission.
Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.