• Support - Responsible for complex assistance and support, assessing and resolving issues that affect executive performance. Maintains in-depth knowledge of company operations, policies, and procedures to solve challenges before they escalate. Manages highly confidential and critical projects to allow executive focus on high priority items.
• Documentation - Prepares and maintains a variety of records, performs activities including scanning & electronic filing. Provides financial and business data management. Compiles information and utilizes reports to bring key factors to executive attention. Assist with contracts/agreements/SOWs to ensure legal review, and coordinate approvals through DocuSign.
• Scheduling - Manages executive calendar on a daily and weekly basis to ensure focus on the highest priority and impact areas. Coordinates all planning and preparation aspects of meetings, travel plans, and other events, arranging necessary logistics and materials
• Communication - Manages incoming and outgoing communications. Collaborates successfully with management and associates in completion of daily administration duties. Acts as a liaison between executives, and to stakeholders, associates, and third parties on the executive's behalf. Prepare team communications as needed.
• Talent assistance - Schedule interviews as necessary/ assist recruiters by providing available times. Assists with onboarding new employees including scheduling/tracking onboarding meetings with new co-workers/teams. Assist with purchase of prizes for contests; coordinate certificates of recognition
• Process Management & Improvement - Research and provide recommendations across many topic areas including: meeting formats, scheduling priorities, physical locations, travel/lodging options, event logistics, etc.
• Meetings & Reporting - Facilitate meetings, keep notes and maintain action item lists, generate weekly reports for executive consumption, produce presentation deck content on behalf of executives. Support meeting hygiene by ensuring agendas/meeting goals are included.
• Expense tracking - Enter all expenses for executives and corporate card(s) for team ensuring proper accounting codes and providing all required documentation.
• Facilities Assistance - Administrative team is responsible to collect and scan mail received at HQ; provide all purchase orders and client payments to accounting team. Ensure breakrooms and office supplies are stocked.
• In-person planning meetings - Orchestrate onsite/offsite planning meetings with a broad number of team members, including coordinating agenda, venue, team building activities, hotel, food & beverage, swag, and travel logistics.

• 6 years supporting administrative processes, preferably in a high tech, fast paced environment
• High School diploma or equivalent experience
• Excellent computer skills (MS Office Suite and internet)
• Excellent communication skills (written and spoken)
• Takes pride in quality of work and attention to detail
• Thrive in a technology forward environment with seamless interactions through Microsoft SharePoint, Teams, and OneDrive
• Ability to maintain the strictest confidentiality and discretion
• Ability to work both within a team environment but also to independently prioritize tasks
• Ability to maintain demanding timelines
• Must be able to work 3-4 days onsite in our Cary, NC office

Wecelebrate the fact that our people are individuals and have differentpreferences and needs. If we all thought the same, we would never think ofanything new! That's why we recruit extraordinary minds from all walks of life.We are committed to furthering our culture of diversity, equity and inclusion.We encourage applications from a diverse talent pool including protectedveterans or individuals with disabilities. Reach out and we are happy to givethe opportunity to discuss flexibility and reasonable adjustment requirements.Many of our team members are working effectively in a remote, virtualenvironment adding to our ability to offer more flexibility on how you handleyour time.

Bringyour curiosity and creativity and help us craft tomorrow!

#brightly

Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.
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