JOB PURPOSE:

The Receptionist provides general office support with a variety of clerical activities and related tasks.

Duties and Responsibilities

• Answer telephones and directs the caller to the appropriate staff member
• Open and close visitor area (locking doors, securing main work areas, kitchen turning off lights) ordering supplies.
• Greets and directs visitors to the appropriate manager
• Takes and retrieves messages for various personnel
• May support Executive Staff in various tasks
• Provides callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information.
• Received, sorts and forwards incoming mail; maintains and routes publications
• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)Assists in the ordering, receiving, stocking and distribution of office supplies
• Types memos, correspondence, reports and other documents
• Enters and tracks invoices for assigned departments.
• May also assist with other related clerical duties such as photocopying, faxing, filing and collating.
• Performs other duties as assigned by management.

QUALIFICATIONS:

Knowledge and Skills

• Excellent phone etiquette
• Excellent verbal communication skills
• Punctual
• Professional appearance
• Ability to work independently on assigned tasks as well as to accept direction on given assignments.
• Possession of strong organizational skills
• Excellent inter-personal skills: posses the ability to work independently and as part of a team
• Must be fully PC-literate including basic administration software (Power Point, MS Word, Excel, Access)

Education and Work Experience

• Possession of a high school diploma or equivalent (GED)
• 6 months to 1 year of relevant experience and/or training, or equivalent combination of education and experience