Office Receptionist

This is NewCold
NewCold is service provider in cold chain logistics with a focus on the development and operation of large, highly automated cold stores. NewCold strives to be crucial in the cold chain of leading food companies, by offering advanced logistic services worldwide. We use latest technology that empowers our people, to handle food responsibly and guarantee food safety in a sustainable way. We challenge the industry, believe in long-term partnerships, and deliver solid investment opportunities that enable next generation logistic solutions.

NewCold is one of the fastest growing companies in cold chain logistics. We are expanding our teams to support this growth. More information on NewCold can be found on www.newcold.com and our social media.

Job Summary
The Office Receptionist will coordinate office activities and operations while providing clerical and administrative support to site management team. Create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety, and any other duties as they come up.

Duties/Responsibilities:
Oversee general office/facilities operations
Answer and direct all incoming phone calls and messages
Log and direct all incoming visitors, packages, and other deliveries
Manage access control and Fire and Evacuation safety
Manage vendor relationships, maintain inventory of all office and breakroom supplies, price comparing and ordering when necessary
Directs office activities and functions to maintain efficiency and compliance with company policies.
Assist with new-hire on boarding and employee engagement activities
Prepares agendas, makes travel arrangements, and maintains calendars for site management team.
Manages travel program including vendor partnerships, auditing for continuous improvement
Supports finance department with reporting on travel and office spend
Performs other related duties as assigned
Required Skills/Abilities:
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Flexibility and the ability to prioritize tasks and to delegate them when appropriate.
Ability to function well in a high-paced and at times stressful environment.
Basic understanding of how to operate standard business equipment.
Proficient with Microsoft Office Suite or related software.

Qualifications
Education
High school diploma or equivalent required; Associate’s degree in office administration or related field preferred.
Experience
At least three years of administrative and clerical experience required.

Required Skills
Proficient in Microsoft Office (Teams, Outlook, Word, Excel, and PowerPoint)
Excellent time management skills: proven ability to meet deadlines
Ability to communicate effectively, both verbally and in writing
Accurate and detail oriented

Are you up for the job?
If you are interested in this vacancy and would like to apply, please make sure that you leave your CV in English. Suitable candidates will be invited for a first interview with the hiring manager. A second interview will follow with a wider group of NewCold team members.

Why would you want to work for NewCold?
With the prospect of many new construction projects all over the world in the very near future, NewCold offers the opportunity to join a young but powerful company in the field of logistic services. We have the ambition and the potential to rapidly become the market leader in the field of modern and automated cold storage with additional supply chain services such as transport and distribution. Although our proposition comprises an attractive benefits and compensation package, the (international) scope and impact of the position may appeal to you even more.

Can we welcome you on board as our new Office Receptionist and help continue our successful growth?