** Administrative Support Specialist**

**Department of State**

**Location**

1 vacancy in the following location:

** Relocation expenses reimbursed**

No

** Telework eligible**

Yes as determined by agency policy

**Duties**

** Summary**

This position is located in the Bureau of Administration, Office of the Executive Director, Human Resources Division. The incumbent interacts daily with the HR Division Chief concerning all matters relating to the coordination and integration of staff actions and activities involving policy, programmatic and operational issues affecting HRDs administrative programs.

**Responsibilities**

Works closely with the Division Chief, and immediate staff in supporting the planning, analysis and evaluation of a variety of special projects which are of direct and immediate concern to the Division Chief and the A/EX Office Director.

Provides instructions and guidance to staff on such matters as flow of staff papers, reports, studies, analyses and administrative recommendations to management.

Provides assistance to the Division Chief in a variety of related budgeting, supply management, procurement, contracting and HR management activities.

Assigns responsibilities to employees and develops responses to taskers, tracks status of action items and monitors compilation, integration and coordination requirements through the utilization of the correspondence tracking system. **Travel Required**

Not required

** Supervisory status**

No

** Promotion Potential**

12

**Requirements**

** Conditions of Employment**

Incumbent will be subject to random drug testing.

Must be able to obtain and maintain a Top Secret security clearance.

U.S. Citizenship is required.

One year probationary period, unless excepted by regulation.

Verification of employment eligibility in the United States is required. ** Qualifications**

Applicants must meet all the required qualification requirements, including education, and any selective placement factors described below by the closing date of this announcement. If you are qualifying based on education OR if there are mandatory education requirements listed below, you MUST submit a copy of your college transcript with your application.

**NOTE:** Applicants must meet time-in-grade and time after competitive appointment requirements, by the closing date of this announcement.

**Time-In-Grade Requirements:** Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions, per 5CFR 300, Subpart F.

Applicants must have 1 year of specialized experience equivalent to the GS-11 level in the Federal service which provided the applicant with the particular knowledge, skills and abilities to perform the duties of the position.

**Qualifying specialized experience must demonstrate the following:**

1) Experience in administrative and management principles, practices, methods and techniques to analyze and evaluate existing administrative support processes.

2) Experience in formulating and recommending optional processes to maximize the efficiency and effectiveness of Human Resources Division administrative operations.

3) Experience with advising and supporting the Division Chief on a wide range of complex and unusual issues/questions involving assignments related to administrative support services.

**There is no substitute of education for specialized experience for the GS-12 position.**

**Education**

See the qualifications section of this vacancy announcement for education requirements, if applicable.

**Additional information**

**EMPLOYMENT ELIGIBILITY VERIFICATION PROGRAM (E-Verify)** U.S. law requires organizations to employ only individuals who may legally work in the United States - either U.S. citizens, or foreign citizens who have the necessary authorization. This agency utilizes E-Verify to compare information from the Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration (SSA) records to confirm employment eligibility. If the employees information does not match DHS and/or SSA records, the employee is given an opportunity to resolve the problem. If eligibility cannot be verified, employment will be terminated.

For reasonable accommodation at the U.S. Department of State, please contact the Office of Accessibility and Accommodations at (202) 663-3474 or ReasonableAccommodations@state.gov.

If eligible, applicants to this announcement may be referred to other positions in other Bureaus/Offices in the Department.

** How You Will Be Evaluated**

You will be evaluated for this job based on how well you meet the qualifications above.

Your qualifications will be evaluated on the following knowledge, skills, abilities (KSAs) and other characteristics that are relevant to the duties of this position and must be fully supported by information in your resume:

Ability to prioritize, plan and organize your work

Ability to communicate effectively orally

Ability to communicate effectively in writing

Skill in interpersonal relationships Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume should include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week. For assistance with creating a resume, please click .

Qualified candidates are assigned a score between 70 and 100. Agency Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) candidates must be rated "Well Qualified" for the position and earn a score of at least 85 (when applicants are rated in a range of 70 to 100) to receive consideration for selection priority. If, after reviewing your resume and self-assessment questionnaire responses and a determination is made that you have inflated your qualifications and/or experience, a score will be manually determined that reflects your documented experience. This may result in a lower score, which may also eliminate you from consideration for this position.

Applicants must meet all the qualification requirements and submit any required supporting documentation by the closing date of this job opportunity. Your application package must contain sufficient information to make a valid determination that you fully meet the basic/specialized experience requirements as stated in this job opportunity announcement for each grade level(s) for which you are applying. Applicants found to be among the top qualified candidates will be referred to the hiring official for further consideration and possible interview.

**To preview questions please .** **Background checks and security clearance**

**Security clearance**

**Drug test required**

Yes

**Position sensitivity and risk**

**Trust determination process**

All required documents listed below, that are applicable to you, must be submitted to our automated system "Gateway to State" by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.

1. Resume - your resume or any other written format you choose should contain the required information as specified in the How You Will Be Evaluated section. Insufficient information will result in an ineligible rating.

2. A completed online job specific self-assessment questionnaire through the Departments automated system Gateway to State.

3. Transcripts - if applicable, see the Qualifications section of the announcement. If selected, an official/sealed college transcript(s) will