Administrative Specialist

Salary: $67,797 - $77,509

Incumbent performs administrative tasks to ensure the smooth operation of the office. Incumbent is required to have a working knowledge of the U.S. House of Representatives, as well as a broad understanding of the Office of the Sergeant at Arms and all applicable legal requirements, House Rules, Committee, and Sergeant at Arms policies.

Duties Include:

• Assists with administrative tasks in support of the Sergeant at Arms and Immediate Office personnel.
• Assists with the management of office calendars to include Sergeant at Arms, Chief of Staff, and office conference room.
• Assists in arranging travel needs (air/hotel/ground transportation) and compiles receipts for Administrative Division staff to coordinate reimbursement.
• Assists with meeting preparation to include room set up and coordination of audio-visual equipment.
• Assists in the management of office filing systems (physical and electronic), including procedures for retention and disposal of records.
• Assists with onboarding of new Sergeant at Arms staff in the Immediate Office.
• Assists with notifications for Sergeant at Arms leave programs to include Leave Share and Bereavement Leave and coordinates related documentation.
• Coordinates and assists with annual time and attendance reporting for Immediate Office personnel.
• Assists with Member Services to include the distribution of Member pins, plates, and tour requests.
• Assists with requests for access to include vehicles, deliveries, catering, and equipment, and provides notification to the USCP as needed.
• Submits requests for office services (e.g., furniture, repairs, phone support, etc.) and track service requests.
• Assists with front desk reception duties as needed.
• Assists with ordering and inventory of office supplies.
• Serves as the Office Emergency Coordinator for the division.
• Assists with special events as needed.
• Performs other duties as assigned.

WorkExperience and Education:
Bachelor’s degree. A minimum of twoyears of experience related to the position. Must be able to pass a criminalhistory records check.

Knowledge, Skills, &Abilities (KSA):
Knowledge of policies and proceduresof the House of Representatives and the United States Capitol Police; excellentorganizational skills; excellent oral communications skills; strong writtencommunications skills; strong computer skills to include the use of MS Officesuite applications; detail oriented; professional telephone manner; ability tolisten carefully and respond in a tactful and courteous manner to requests andinquiries from Members of Congress, congressional staff, official businessvisitors, and the general public; ability to work well under pressure andmaintain a professional and courteous work disposition; ability to develop andmaintain effective working relationships within the Congressional community; abilityto maintain and troubleshoot office equipment to include telephones, copiers,and multi-function printers.
WorkSchedule:
Full-time,permanent. Monday – Friday, 8:30 a.m. – 5:00 p.m. Must be able to work outsideof normal business hours, when necessary, evenings and weekends as needed.
ApplicantInstructions:
Qualified candidates should submit a resume and coverletter to https://house.csod.com/ux/ats/careersite/6/home/requisition/1985?c=house by 7:00 p.m. on July 13, 2023. Applicants willreceive an email response indicating receipt of their cover letter and resume. Submissionof these documents does not guarantee an interview.

Applicantswill be considered without regard to race, color, national origin, religion,sex (including marital or parental status), disability, or age.
The Office of the Sergeant at Arms is an equal opportunityemployer and is committed to building and maintaining an inclusive and diversework environment. Employment with the U.S. House ofRepresentatives is at-will. This position has been determined to be NON-EXEMPT from the overtime provisions ofthe Fair Labor Standards Act.
A preemployment drug test is required forpositions requiring a security clearance. Employmentis contingent upon satisfactorily completing a criminal history records check.

Veterans’ Preference Information:
Hiring for this position isgoverned by the Veterans Employment Opportunities Act. 
**Only applicants seekingveterans’ preference consideration should email saa.veoa@mail.house.gov for further information. ** Please note the word “Veteran” in the subject line and note the jobtitle and vacancy announcement number in the body of the email.