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U.S. Courts is Hiring an Administrative Specialist Near Washington, DC

Qualifications:

The successful candidate must be well-organized, meticulous, and capable of applying information technology toward using various systems and managing financial, personnel, and procurement records. Sound judgment, flexibility, and the ability to handle a high volume of work and establish priorities are essential. The incumbent must also have exceptional customer service skills and experience in fostering the interpersonal work relationships needed to be part of a team of employees. Effective communication skills (verbal and written) are also needed.

COURT PREFERRED SKILLS: Current U.S. Courts experience, preferably in finance, personnel, or procurement. Detailed knowledge of accounting procedures and financial and personnel software used in the federal judiciary.

REQUIREMENTS: All positions in the Clerk's Office are 'Excepted' appointments. Employees are considered 'At-Will' and will serve a one-year probationary period. Employees must adhere to the Code of Conduct. Employees are subject to strict confidentiality requirements. The successful candidate is subject to a background investigation and will be considered a provisional employee pending a favorable suitability determination. Applicants must be United States citizens or eligible to work for the United States government.

Responsibilities:

Develops and maintains a record keeping system for financial records and reports. Performs accounts payable and accounts receivable duties. Analyzes invoices for accuracy, validity, and compliance with procurement policies and procedures. Verifies documentation for proper receipt of goods and services and prepares payment vouchers. Assists with day-to-day financial functions of the court and month-end financial reporting. Prepares personnel forms and processes a variety of personnel and payroll actions such as appointments, promotions, separations, terminations, within-grade increases, and changes to benefits. Creates new user accounts in the automated personnel record system. Assists with benefits programs, including distributing benefit materials and answering routine benefit questions, processing forms, assisting employees with online changes, and resolving issues. Administers time and attendance and leave reports. Makes edits on time clock reports for the Clerk's Office. Assists with fingerprinting and issuing building access and identification cards. Schedules, coordinates, and prepares materials for human resources-related events such as new hire orientations, exit interviews, annual benefits open season, and other related activities. Maintains and files permanent procurement records and reports. Researches and gathers information needed to resolve billing issues. Performs other duties as assigned.

Job Summary