Beach Lake Sprinkler Fire Protection Services was founded in 1992 and is a well-rounded fire protection company with two offices: Beach Lake, PA and Brooksville, FL. We excel in new construction, renovation, retrofit, and service work for warehouse, distribution, pharmaceutical, hospital, nursing home, industrial, residential and retail markets.

As part of the Davis-Ulmer Family of Companies, we believe that investing and empowering our employees as leaders develops an organization that delivers innovative solutions and services that create a superior customer experience. The unique blend of our leader's abilities and the ownership of their work, combined with our culture and values, creates something that is simply described as the Davis-Ulmer difference.

Due to continued growth, we are looking to add an Administrative Assistant to our team in Brooksville, FL. As the Administrative Assistant, you will be responsible for initiating, conducting, and coordinating the clerical and administrative functions required for the effective operation of an office. They will assist other branch personnel, including key managers in a variety of administrative roles.

WHY WORK FOR BEACH LAKE SPRINKLER?

• We offer competitive pay for experienced individuals.
• We are owned by the APi Group, a publicly traded, multi-billion-dollar corporation based in Minnesota. This is a benefit that provides financial support and backing, world-class training, and leadership development.
• We offer an industry leading benefits package that includes medical, dental, vision, and additional voluntary benefits.
• We are an engaged organization with strong and authentic values, with clear evidence of trust and fairness, where two-way promises and commitments are understood and fulfilled.
• We hire people whose values align with ours. This is a key element of our People/Talent Development Operating Code.
• We believe if you invest in the right people, you will create long-lasting professional relationships that benefit everyone.

JOB RESPONSIBILITIES:

• Conduct billing, receivable, and payable functions as assigned.
• Identify changes in projects that impact cost, schedule, or labor requirements.
• Assist with project dispatching/scheduling.
• Provide general administrative support for managers and staff.
• Create, type, and distribute internal and external correspondence.
• Maintain various types of records.
• Assist in completing special reporting and licensing requirements.
• Complete special projects as required.
• Develop positive and ongoing relationships with customers and team members.
• Other duties as assigned.

QUALIFICATIONS/ EDUCATION/ EXPERIENCE REQUIREMENTS:

• High School Diploma or GED required; Associate’s Degree preferred.
• A minimum of two years in an office setting is preferred, with background/familiarity in the fire protection and/or construction industry a plus.
• Previous billing experience preferred.
• Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing.
• Requires exceptional oral and written communication skills and organizational and time management skills with the ability to work well under stress, despite numerous interruptions.
• Must have exceptional accuracy and attention to detail.
• Ability to self-manage and work independently with little supervision.
• Strong knowledge of Microsoft Office, with advanced Excel skills; as well as strong general computer skills.

CERTIFICATES, LICENSES, REGISTRATIONS:

• Valid driver’s license
• Notary Public is a plus

PHYSICAL DEMANDS and WORK ENVIRONMENT:

• Office environment with moderate noise level
• Need to move about the office to copy, scan, fax and file
• May require opening of heavy file cabinets with bending, stooping or kneeling to file
• Requires the ability to work in a shop environment with exposure to outdoor temperatures from time to time

Davis-Ulmer and our Family of Companies offer a competitive benefits package which includes health, dental, and vision insurance, a 401K match program, employer funded profit-sharing plan and a variety of voluntary benefits.

Davis-Ulmer and its subsidiaries are affirmative action and equal opportunity employers, and do not discriminate on the basis of any legally protected status or characteristic. Minority/Female/Disability/Veteran

DAVIS-ULMER'S ENDURING PURPOSE: "To protect what you value most."