Purpose of Position/Summary:

The incumbent works as a Adiministrative Assistant with the Indiana Department of

Health (IDOH) Food Protection Division (FPD), Rapid Response Team (RRT) and

the Produce Safety Team. Under the supervision of the RRT/Produce Safety

Program Manager, this person acts as an assistant for the manager and all team

members in order to complete duties efficiently.

The incumbent will:

-- Provide a wide range of administrative assistance to two programs within the Food Protection Division.

-- Act as a liaison between program or department administration, state agencies, and other stakeholders.

-- Provide routine policy interpretation and related decisions to stakeholders.

-- Research and prepare various reports for manager.

-- Prepare and processes correspondence and verbally communicates with the

public or other agency representatives. Directs incoming correspondence to the appropriate individual.

-- Reviews and inspects incoming documents for accuracy, completeness, and to ensure dompliance with applicable federal, state, and local rules and regulations.

Obtains necessary approvals if needed.

-- Provides technical guidance and composes manuals for agency personnel.

-- Coordinates clerical and administrative functions.

-- Other duties as assigned.

The job description is not designed to cover or contain a comprehensive listing of

activities, duties or responsibilities that are required of the employee. Other duties,

responsibilities, and activities may change or be assigned at any time.

Job Requirements:

-- High School Diploma or equivalent.

-- 3 years full time experience performing administrative support, bookkeeping,

office management, or related experience.

-- General knowledge of office administrative functions, theories, and principles.

-- Working knowledge of research techniques and report composition.

-- Working knowledge of functions of other departments and agencies and their

impact on the department.

-- Effective written and verbal communication skills.

-- Attention to detail and proofreading skills.

-- Organizational skills with the ability to prioritize tasks effectively and multitask

-- Ability to use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

-- Ability to analyze procedures and policies and writes procedural manuals to

recommend improvements.

-- Ability to coordinate the work of the RRT and Produce Safety Teams.

-- Ability to maintain cooperative work relationships.

Difficulty of Work:

This role will work within generally accepted management and program guidelines

that may be of a repetitive nature and/or with restricted scope. These programs

involve several variables that are interrelated.

Responsibility:

The individual will work with employees in the programs as well as other programs

with the Division and with other agencies or departments as well as the general

public to interpret program policy and procedures and maintian coordination of work.

The individual will receive specific instructions on unusual problems and must refer

all deviations from the norm to the manager.Results are reviewed for soundness of

judgement, adherence to directions, and technical competence.

Job Type: Contract

Salary: $17.15 - $17.20 per hour

Expected hours: 35 per week

Schedule:

• 8 hour shift
• Day shift

Work Location: In person