```Job Overview:```
We are seeking a highly motivated and organized individual to join our team as an Administrative Assistant /Assistant Community (Property) Manager. As an Assistant Property Manager, you will assist with our day-to-day front office duties as well as assist the community managers with their day-to-day tasks of HOA community management. This is a great opportunity for someone interested in a career in property management and real estate.

```Duties:```

• Open the office each morning at 9am.
• Field all incoming calls and emails and assist as needed or forward to the appropriate party.
• Ensures all office supplies are ordered and stocked as needed.
• Distributes incoming and outgoing mail.
• Assist homeowners/residents when visiting our office. Provide keys, parking passes, gate openers, and documents.
• Assist in the escrow process.
• Perform data entry.
• In conjunction with the Community Manager, assists in preparing homeowner correspondence, meeting notices, newsletters, violation letters, board reports, budgets, audits, financial reports, check runs, collection process, notices, and reports.
• In conjunction with the Community Manager, coordinates Board and committee meetings, zoom meetings, blast email notices, walkthroughs, and vendor meetings.
• Maintains all residents and vendor files, ensuring completeness and accuracy of all paperwork and documentation.
• Prepares and submits work orders, service requests and bid requests with follow up.
• Performs other duties as assigned. Actual job duties and responsibilities may vary depending on an individual community needs.
• In conjunction with the community manager, attend Board meetings and onsite meetings as needed.
• Handle on-call duties, as directed by supervisor.

```Skills:```

• Effective oral and written communication skills; ability to give clear direction and respond to inquiries. Must be able to speak effectively before groups of customers or associates.
• Understanding of accounting principles and budget process. Ability to read and interpret numerical information. Basic understanding of the budgeting process.
• Customer service experience required in at least one of the following industries: property management, hospitality, and real estate.
• Negotiate and resolve conflicts.
• Proficient with Microsoft Office products (Word/Excel/Outlook) and Enumerate accounting software preferred but will train.
• High School Diploma or equivalent. Some college level courses preferred.
• Minimum of 2 years property management experience preferred.

We offer competitive compensation, professional development opportunities, and a supportive work environment.

Please note that only qualified candidates will be contacted for further consideration.

Job Type: Full-time

Pay: $21.11 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance
• Paid time off

Experience level:

• 1 year
• 2 years

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• San Clemente, CA (Required)

Work Location: In person