CohnReznick currently has an exciting career opportunity to join our Administrative team as an Office Services Assistant. This position requires daily, on-site presence in the New York Office, with occasional remote days depending on the office schedule.

If you are:

• A highly dedicated professional with impressive credentials and driven by new challenges and growth opportunities
• A team player who believes in providing world-class internal and external client service
• Looking for a work environment that values and promotes camaraderie, collaboration and giving back to the community

Look ahead. Imagine more. And consider joining the CohnReznick team.

We offer:

• Endless opportunities to contribute to the 11th largest professional services firm in the US
• A unique culture that values collaboration in everything we do
• A team of professionals driven by a sense of excellence, integrity, commitment to lifelong learning, respect for one another, adaptability, and making a difference
• A network of 2,700 professionals committed to a diverse and inclusive workplace and giving back to the communities in which we live and work
• Varied career paths supported by strong professional development programs and resources

Office Services Assistant

The responsibilities are diverse and may include but are not limited to:

• Processing the NY Office daily check deposits.
• Coordinating meetings and events, including sending communications to confirm logistics with the rest of the Administrative Services team.
• Requesting and activating new access cards. Deactivating access cards for departing employees and troubleshooting access card issues.
• Reviewing conference room calendars throughout the day for meetings, set-ups, etc. Coordinating upkeep of conference rooms to coincide with schedule and usage. Working in unison with the Receptionist and Administrative Services and online Outlook conference room calendar.
• Completing onboarding tasks such as disseminating Office Services welcome letters, entering new hires into security, providing access cards, and setting up new hire Seamless accounts.
• Troubleshooting Seamless account issues. Modifying, creating, and deleting Seamless accounts for NYO employees.
• Entering work orders into the building security system.
• Relaying office maintenance issues to Administrative Services, as needed.
• Monitoring the NY Office Services email and responding to questions/requests for service.
• Maintaining daily communication with the team via email, phone, and face-to-face contact. Reading and responding to all emails in a timely manner and follow up as needed.
• Responding to colleague and client requests for assistance with catering orders. Placing catering requests through Seamless for all meetings, as requested. Picking up deliveries/escort vendors for set-up. When requested setting up water, drinks, coffee, food, etc. for meetings. Following meeting conclusion removing all catering and return room to clean/organized condition for next meeting.

• Providing support to coordinate and execute office celebrations and office events.
• Assisting the EA team with creating, transcribing, editing, proofreading, and formatting client presentations, marketing and business development proposals, Engagement Letters, and general correspondence.
• Quality Control and E-file processing (assistance during busy season)

• Assisting with processing all employee expense reports, including analyzing time and expenses and helping to enforce company policies.
• Assisting with Learning and Development events by scheduling meeting space and managing attendance.
• Coding invoices in Palette for payment processes to Finance.
• Assisting with data entry projects.
• Accepting/directing deliveries of food and packages.
• Assisting the Office Services department with special requests.
• Acting as back-up for the Receptionist

• Providing general administrative support for on-going projects and other essential tasks, as needed.

Required Skills:

• Minimum 4 years in administrative support work, office practices and administrative procedures
• Mailroom management experience a plus
• Event planning experience a plus
• Highly motivated with excellent organizational and interpersonal skills
• Intermediate to advanced knowledge of MS Office – especially, Word, Excel, and Outlook
• Tech savvy with the ability and desire to embrace necessary software applications to learn new computer programs
• Strong written and verbal communication skills
• Knowledgeable of business grammar and basic proofreading skills
• Professional demeanor and appearance necessary at all times
• Demonstrated client focus experience interacting with senior level executives
• Superior organizational and follow-through skills with strong attention given to details and deadlines
• Ability to operate with a sense of urgency
• Ability to work independently with limited supervision as well as work cooperatively with all levels of management and employees
• Proven ability to work in a high-volume, fast-paced, deadline driven environment and handle multiple projects while prioritizing, planning, and organizing projects simultaneously
• Flexibility to change direction frequently between tasks and between different clients
• Capability to work in a fast-paced environment and meet deadlines
• Demonstrated team player with a flexible personality and positive attitude!
• Open to constructive feedback and on-going self-improvement
• Flexibility to work additional hours during peak periods of the year
• Ability to lift 30 lbs.