Description

The Office Assistant is responsible for various administrative duties to support efficient operation of the school. They report to the Office Manager.

This is a full time, non-exempt, hourly benefit-eligible position with general hours Monday-Friday from 8:00 a.m. to 4:30 p.m. with a one half-hour unpaid lunch.

Duties: 

• Administrative tasks including answering phones, sorting mail, greeting visitors and providing general information as a first point of contact.
• Data entry for a variety of Clarke's systems
• Maintenance of required procedures for families and visitors upon entry to Clarke site
• Contribute to the maintenance of common areas
• Maintain current filing system for student files
• Contribute to the maintenance of office supplies
• Offer support for staff requests as determined by the Office Manager and the Director
• Support travel arrangements as requested by the Director
• Processing required accounting forms/documents as needed
• Prepare and maintain stock of Clarke information packs for new families
• Participate in monthly OMG (Office Managers Group) Team Meeting.

Requirements

Three to five years’ experience in a similar or related position. Some post high school training/education is preferred. Bilingual English Spanish is a plus. Strong communication skills, resourcefulness and a proactive spirit are a must. Experience and proficiency in computers including an above average working knowledge of, but not limited to, Microsoft Office 365 and SharePoint. This position requires excellent office and time management skills along with strong customer service abilities and a positive demeanor even under pressure.

Qualifications:

• Commitment to professional growth and to the mission of the school 
• Excellent organizational skills and strong desire for neatness
• Strong interpersonal skills with a pleasant and positive manner
• Capacity to provide support that can be confidential in nature.
• Above average technical skills and willingness to learn.
• Ability to prioritize and manage multiple tasks.
• Excellent verbal and written communication skills, including proofreading, spelling, and grammar.
• Go-getter who is comfortable seeking avenues to improve current systems or processes.
• Ability to relate to and work effectively with a variety of people.
• Flexibility
• Ability to operate copier, facsimile, and Polycom telephone system.
• Exceptional computer literacy knowledge of Microsoft Office products, SharePoint, and the Internet
• Resourceful and budget-conscious

Title IX Notice of Nondiscrimination: Clarke Schools does not discriminate on the basis of sex in admission, administration of its educational programs or activities or employment. Clarke Schools is required by Title IX and its implementing regulations at 34 C.F.R. Part 106 not to discriminate on the basis of sex in admission, administration of its educational programs or activities or employment. The Director, Human Resources, Andrea Harkins, MBA, BS, SHRM-CP, 45 Round Hill Road, Northampton, MA 01060, telephone number 413-582-1155, has been designated as the employee responsible for coordinating Clarke Schools efforts to comply with and carry out its responsibilities under Title IX. Inquiries concerning the application of Title IX and its implementing regulations at 34 C.F.R. Part 106 to Clarke Schools may be referred to Andrea Harkins to the U.S. Department of Education, Office for Civil Rights, at 400 Maryland Avenue, SW, Washington, DC 20202-1100, telephone number 800-421-3481.