Posting Open Until Filled

Salary Range: $39,099.71 - $48,847.86

General Description and Classification Standards

Serves as an integral part of the Financial Administration (FA) team by providing varied administrative and operational support services to the Department of Atlanta Information Management (AIM). Prepares, reviews, distributes, and/or files routine correspondence, memoranda, letters, and reports; attends staff and other meetings. Answers calls, responds to general phone, email, or written inquires and maintains department records and files. Provides primary support to Chief Administrative Officer and the Financial Administrative division, as directed. Participates in the development and implementation of department initiatives and carries out special projects of an administrative or office operations nature; may serve on interdepartmental teams for process improvement or other tasks. Works under general supervision. May work independently or with other workers with responsibility for completion of assigned tasks. 

ESSENTIAL DUTIES:

• Provides a variety of routine and complex clerical, administrative and technical work in the administration of the office.
• Using excellent customer service skills, establishes and maintains effective working relationships with other employees, officials, and all members of the public.
• Capable of creating graphs and charts to effectively communicate statistical information from raw data bases, as requested.
• Provides administrative assistance to Financial Administration colleagues and other department staff, as directed.
• Supports FA division in general administrative assignments as directed by Chief.
• May aid with open records process, department’s payroll process, and serve on project teams.
• Coordinates activities with other City departments, as needed.
• Develops and implements effective office administration procedures for optimal performance of the business office’s delivery of services.
• Composes, transcribes, types, and edits a variety of correspondence, reports, memoranda, forms, minutes, documents and other material requiring judgment as to content, accuracy and completeness.
• Assists in the tracking and monitoring of office projects and/or special department projects.
• Receives visitors and answers questions. Responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons.
• Establishes and maintains office equipment and systems, including maintenance of confidential information for the financial administration office.
• Receives and distributes incoming mail.
• May assist in travel arrangements for staff. 
• Proficient in designated Oracle responsibilities including creating requisitions and purchase orders and manages oversight of input independently ensuring timely processing and accuracy. 
• Schedules routine maintenance assists in troubleshooting problems and participates in daily and ongoing maintenance of office equipment.
• Coordinates and schedules meetings and conference rooms for office staff, as needed.
• Coordinates maintenance of office supplies and printed materials for the office.
• Performs other duties as assigned.