Job Title: Office Manager (temporary) Job Category: Administration

Department/Group: Administration Job Code/ Req#: 18997

Location: Atlanta, Georgia Travel Required: Yes - 30% w/BDM

Level/Salary Range: $25.14USD p/hour Position Type: Fulltime

HR Contact: Kemesa Colson Date Posted: 08.16.2023

Will Train Applicant(s): YES Posting Expires: Open until filled

Job Description

ROLE AND RESPONSIBILITIES

The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation.

Energetic professional who doesn't mind wearing multiple hats inclusive of Receptionist and Admin Assistant.
Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

RESPONSIBILITIES:

• POINT PERSON FOR MAINTENANCE, MAILING, SHIPPING, SUPPLIES, EQUIPMENT AND ERRANDS
• ORGANIZE AND SCHEDULE MEETINGS AND APPOINTMENTS
• ANSWER INCOMING CALLS FOR THE FIRM AND ROUTE CALLS TO APPROPRIATE PERSONNEL
• MANAGE RELATIONSHIPS WITH VENDORS AND SERVICE PROVIDERS
• PROVIDE GENERAL SUPPORT TO VISITORS
• RESPONSIBLE FOR CREATING POWERPOINT SLIDES AND MAKING PRESENTATIONS.
• MANAGE EXECUTIVES' SCHEDULES, CALENDARS AND APPOINTMENTS.
• RESPONSIBLE FOR MANAGING OFFICE SERVICES BY ENSURING OFFICE OPERATIONS AND PROCEDURES ARE ORGANIZED, CORRESPONDENCES ARE CONTROLLED, FILING SYSTEMS ARE DESIGNED, SUPPLY REQUISITIONS ARE REVIEWED AND APPROVED AND THAT CLERICAL FUNCTIONS ARE PROPERLY ASSIGNED AND MONITORED
• ENSURE OFFICE EFFICIENCY IS MAINTAINED BY CARRYING OUT PLANNING AND EXECUTION OF EQUIPMENT PROCUREMENT, LAYOUTS AND OFFICE SYSTEMS.
• HANDLE MULTIPLE PROJECTS
• ENSURE THAT OFFICE RESULTS ARE MEASURED AGAINST STANDARDS, WHILE MAKING NECESSARY CHANGES ALONG THE WAY
• RESPONSIBLE FOR DEVELOPING STANDARDS AND PROMOTING ACTIVITIES THAT ENHANCE OPERATIONAL PROCEDURES.
• ABILITY TO MANAGE A FAST PACE, GROWING ESTABLISHMENT WITH VARIOUS EXECUTIVE AND LINE MANAGERS.
• ENSURE SECURITY, INTEGRITY AND CONFIDENTIALITY OF DATA
• PREPARE OPERATIONAL REPORTS AND SCHEDULES TO ENSURE EFFICIENCY. WHERE APPLICABLE
• CONDUCT POTENTIAL CLIENT’S PRE-QUALIFICATION SURVEY FOR GOVERNMENT CONTRACTING
• MONITOR AND MAINTAIN OFFICE SUPPLIES INVENTORY, REVIEW AND APPROVE OFFICE SUPPLY ACQUISITIONS.
• CONDUCT ALL NEW EMPLOYEE ON-BOARDING DOCUMENTATION WITH THE DIRECTIVE FROM THE HR MANAGER.
• BE THE LEAD OFFICE PERSONNEL IN CHARGE, PROVIDING A PHYSICAL PRESENCE OF AUTHORITY, ONCE ALL THE DIRECTORS ARE NOT IN OFFICE.
• BE THE DIRECT MANAGER/SUPERVISOR FOR THE RECEPTIONIST, WHILST LIASING WITH OTHER OFFICE MANAGERS AT THE COMPANY'S VARIOUS OTHER LOCATIONS.

QUALIFICATIONS AND EDUCATION REQUIREMENTS

At least 5 years of experience in the field or in a related area, High school diploma or equivalent; college degree preferred.

• Proven office management, administrative or assistant experience
• Knowledge of office management responsibilities, systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• Knowledge of accounting, data and administrative management practices and procedures.
• Knowledge of clerical practices and procedures
• Knowledge of human resources management practices and procedures
• COMPUTER SKILLS AND KNOWLEDGE OF OFFICE SOFTWARE

PREFERRED SKILLS

Reporting Skills

Administrative Writing Skills

Microsoft Office Skills

Verbal Communication

Office Administration Procedures

Time Management

Typing Skills

Attention to Detail

Accuracy

Multitask

Telephone Skills

Teamwork

Initiative

Integrity

Adaptability

Discretion and Judgment

Report Writing

Excellent Inter-personal Relationship Skills

Process Improvement

Inventory Control

Supply Management

Job Types: Full-time, Contract

Pay: $25.14 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Microsoft Office: 5 years (Required)
• Administrative experience: 5 years (Required)

Work Location: In person