Title: Human Resources Assistant

Department: Human Resources

Reports to: Manager of Employee Experience

About the Role

This full-time, hourly position will assist the Human Resources department with various clerical and administrative HR functions. The position is primarily located at our headquarters in Lake Forest, IL with travel to our downtown Chicago office.

General Responsibilities

Administrative

• Maintain accurate and confidential human resource files, including personnel, benefits, medical, etc.
• Complete timely and accurate expense reports for all purchases on HR corporate card
• Support organization and distribution of annual Club Gear Policy 
• Assist with calendar management for EVP of People and Culture & Chief Human Resources Officer
• Manage internal HR Playbook (intranet) page and HR Calendar 
• Coordinate gifts on behalf of Club (such as flowers, baby gifts, etc.)
• Maintain organization of HR storage areas and inventory
• Create and run employee reports from HRIS as necessary
• Assist with compliance-based reporting (OHSA, EEOC, etc.)
• Assist with posting and content creation of internal intranet (Playbook)

Talent Development

• Assist in the coordination of Club wide training including room setup, facilitator communication and hospitality/travel arrangements, scheduling, and calendar invites, etc.
• Record and track all training in appropriate databases (i.e. HRIS)

Talent Acquisition

• Clerical assistance with recruiting duties such as posting positions, scheduling interviews, and related duties
• Coordinate final in person interviews for all full-time roles including but not limited to travel (if needed), internal scheduling, booking rooms
• Clerical assistance with communication to job candidates including video interview invitations
• Assist with Job Opportunities email box
• May attend job fairs on behalf of the club as needed

Hiring & Onboarding

• Manage inventory of all onboarding materials such as gifts and welcome boxes
• Create and mail welcome packages for all new full-time employees
• Assist with organizing, coordinating, and conducting orientation sessions as needed
• Clerical assistance with new hire paperwork, specifically for gameday employees, including emailing offer letters.
• Order business cards and notepads for all new full-time employees
• Assist with coordinating with third-party provider pre-employment screening such as background checks, processing documentation, and obtaining appropriate documents to satisfy Form I-9 requirements
• Assist with the on-boarding process for new employees, including ensuring that new employees receive applicable policies and are scheduled for and attend applicable training
• Other HR-related duties as assigned

Qualifications

• Associate or bachelor’s degree in human resources or related field. The Chicago Bears will also consider candidates with a comparable HR certificate or at least 2 years’ experience in Human Resources related duties.
• Proficient in Microsoft Office Suite (Outlook, Excel, Teams, Word, power point, etc.). HRIS experience is preferred. 
• Understand the confidential nature of Human Resources department and maintaining confidentiality
• Excellent interpersonal communication skills (verbal and written)
• Excellent organizational skills and attention to detail
• Ability to demonstrate and use professional judgment

• Highly collaborative, creative, resourceful, and self-motivated
• Maintain an enthusiastic, can-do attitude
• Able to manage multiple responsibilities/projects at a time

• Must be dependable and punctual 

Who We Are 

As one of the founding franchises of the NFL, family is at the core of who we are. We are different from other companies. Our people represent a vast array of cultural backgrounds, human experiences, and perspectives, and we believe they, collectively and as authentic individuals, are our greatest resource. Our working environment is one where your talent and contributions are valued by the organization and the community. We believe every person matters, and we can collectively achieve success through integrity, respect, a team-first mentality, open communication, and trust. 

What We Offer 

We remain committed to upholding the standard of being a first-class organization and employer of choice. Our goal is to provide quality support and a diverse, equitable, and inclusive environment for our most important resource, our people. 

Benefits and Perks 

Our full-time offerings include but are not limited to: 

• Core Coverage: 100% paid premium for healthcare and dental coverage, affordable vision offerings, 100% paid premium for disability and employee life insurance coverage. 
• Investments: employer-paid pension plan, 401K with matching. 
• Time to Recharge: generous paid time off plus 14 paid holidays, paid time off to volunteer, paid FMLA (including paid paternity leave), and flexible work-from-home options when applicable.
• Experiences: complimentary home game tickets & parking, ability to buy tickets to away games and fan events. 
• Gear: a yearly Bears gear package plus 50% off at the Bears Pro Shop. 
• Wellness: FREE breakfast, lunch, snacks, and drinks, access to onsite fitness facilities and BearsFit, and complimentary Calm app access. 
• Connection: social events for staff and their families, DEI Council, Employee Resource Groups, and more. 

Professional Development 

We are deeply invested in the personal and professional development of each employee. Our goal is to provide each employee with the tools and guidance necessary for them to achieve their career goals. We offer complimentary LinkedIn Learning licenses, the ability to attend conferences, hear from guest speakers, participate in formal leadership training for all people managers, mentorship opportunities, and more. 

Our Commitment to Diversity, Equity & Inclusion

The Chicago Bears organization is an Equal Opportunity Employer. The Chicago Bears organization continues to deepen its commitment to establishing an inclusive, equitable work environment that reflects the diversity within our communities and fan base. We value, respect, and appreciate diversity at all levels, on and off the field, and are guided by a vision of success that includes integrating diversity, equity, and inclusion into our club’s DNA and culture.

The Chicago Bears seek to attract, retain, and develop top talent, regardless of personal characteristics, and we invite and encourage all individuals to apply for positions of interest. All qualified applicants will receive consideration for employment without regard to race, religion, color, gender, gender identity, gender expression, transgender status, sex, national origin, ancestry, physical or mental disability, marital or parental status, age, sexual orientation, military status or unfavorable discharge from military service, veteran status, arrest record, conviction record (as defined by applicable law and unless otherwise authorized by applicable law), order of protection status, citizenship status, work authorization status, or any other basis protected by federal, state, or local law and will not be discriminated against on these bases.

The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job. Chicago Bears Football Club, Inc. is an Equal Opportunity Employer.