23 Administrative Assistant - CPSS Jobs in Alpharetta, GA
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Cennox is Hiring an Administrative Assistant - CPSS Near Alpharetta, GA
Position Summary:
Under the general direction of the Project Managers, the Administrative Assistant performs a wide variety of administrative duties. The ideal candidate will be reliable, prompt, and professional with strong organizational skills, and the ability to perform multiple tasks simultaneously while prioritizing responsibilities and work assignments. Most importantly the ideal candidate will be able to maintain a high level of business ethics and integrity.
Duties and Responsibilities:
- Provide administration support to the Projects Division managers
- Verify and process paperwork & photos daily with accuracy
- Create purchase orders
- Process invoices upon job completion
- Accurately look over the team work logs and approve daily.
- Make sure the techs are planning out their monthly schedules proficiently and completing those assignment on time.
- Communicating to Project Manager or Customer when they do not have access, need to reschedule, or other various day-to-day issues.
- Submit travel arrangements as needed
- Attend team and customer calls
- Provide communication with customers, including making customer notification calls
- Maintain general online files, including job files, vendor files, and other files related to the company’s operations.
- Locate new subcontractors for upcoming contracts nationwide
- Performs other duties as assigned
Skills and Requirements:
- Basic computer skills, required
- Excellent communication skills both written and verbal
- Excellent customer service
- Ability to meet deadlines with strong organization, time management, and prioritization skills
- Tenacious in seeking the resolution of issues/problems – ‘can do’ attitude
- Good understanding of Microsoft Office including Outlook, Excel, & SharePoint
Competencies
- Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information; Develops alternative solutions; Uses reason.
- Customer Service - Manages difficult customer situations; Responds promptly to customer needs; Responds to requests for service and assistance.
- Oral Communication - Speaks clearly and eloquently; Listens and gets clarification when necessary; Responds informatively to questions.
- Written Communication - Writes clearly and concisely; Edits work for spelling and grammar; Varies writing style to meet needs; Reads and interprets written information.
- Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Schedules others’ responsibilities.
- Judgment - Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
- Dependability - Follows instructions; Takes responsibility for own actions; Completes tasks on time.
- Initiative - Seeks increased responsibilities; Seeks developmental growth; Solicits feedback regularly.
Education and Experience:
- High School Diploma or equivalent.
- Project administration/coordination experience a plus
- Experience in an office environment is a plus
- Experience working with federal/governmental or financial institutions is a plus
Physical Requirements:
- Ability to sit and stay focused for long periods of time
- Vision correctable to 20/20
- Finger dexterity for keyboarding and computer usage
Job Summary
JOB TYPE
Full Time
SALARY
$44k-55k (estimate)
POST DATE
03/12/2024
EXPIRATION DATE
05/12/2024
WEBSITE
cennox.com
HEADQUARTERS
CAMBERLEY, ENGLAND
SIZE
500 - 1,000
FOUNDED
2004
CEO
ROY DAVID DODD
REVENUE
$50M - $200M
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