Description

Summary & Objective

The Property Manager plans, organizes, develops, implements and directs the overall operation of the facility in accordance with the U.S. Department of Housing and Urban Development guidelines and regulations.

Essential Functions

• Executes regulations regarding tenancy according to the U.S. Department of Housing and Urban Development including but not limited to: application, waiting lists, eligibility criteria, certification for admission, security deposits, move-in, rent collection, rent reporting, assistance payment reporting, residents files, re-certification requirements, pet rules, eviction procedures, move-outs.
• Develops and initiates plans and procedures for administration of the housing facility including tenant relations, assignment, procedures, eligibility requirements, occupancy rules, maintenance conditions and related activities.
• Prepares capital budget request, reviews expenditures and directly controls disbursement of petty cash.
• Supervises and controls all functions of One site Leasing and Rents software programs to ensure compliance with CHM policies and procedures
• Approves and supervises submission of accounts payable vouchers on a weekly basis.
• Controls end-of-month closing of the facility records to ensure proper accumulation of revenues and expenses.
• Oversees deposits and disbursements from tenant security account by following all applicable CHM procedures.
• Conducts daily building and grounds inspections developing required correction plans and assures that all deficiencies are corrected in a timely manner.
• Provides CHM with up-to-date reports on the overall management of the facility, required current repairs, and submits schedule of long-range major repairs and/or expenditures.
• Directs and coordinates work activities of office-clerical staff in processing applications, collecting rents, and routine processes of facility.
• Directs and coordinates activities of maintenance staff engaged in routine repairs and maintenance of the building.
• Assures that outside services are properly completed/supervised in accordance with contracts.
• Investigates tenant complaints and resolves problems.
• Responsible for development and implementation of emergency preparedness plans and coordination of tenant evacuations in case of emergency.
• Schedules and documents resident/employee participation in emergency preparedness (i.e., fire drills, evacuations, etc.
• Reviews general incident reports and coordinates corrective action with CHM, if applicable.
• Reviews employee incident reports, completes and submits Notice of Injury in a timely manner, if applicable, coordinating all processes with CHM.
• Coordinates OSHA program assuring employee training, documentation of work-related injuries/illnesses and maintenance of Material Safety Data Sheets (MSDS) records.

*Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Other Duties

• Assures that adequate supplies and equipment are on hand to meet day to day operational needs.
• Interprets policies and procedures to employees, residents, visitors, government agencies, etc.
• Responsible for hiring of personnel, provide training, evaluates performance, disciplines and terminates employment of facility personnel in accordance with established policies and procedures.
• Processes all newly hired personnel, verifying references, obtaining required payroll/personnel documentation, establishing personnel file, provides orientation to the employees to current personnel/payroll procedures.
• Upon verification of payroll sign-in sheets, coordinates the submission of bi-weekly payroll data to CHM, assuring compliance with federal and state regulations.
• Maintains authorization records of all deductions taken from each employee’s paycheck.
• Maintains confidentiality of all personnel/payroll information.
• Delegates administrative authority, responsibility and accountability to the Assistant Manager/Secretary as deemed necessary.
• Creates and maintains an atmosphere of warmth, personal interest and positive emphasis resulting in a calm environment throughout the facility.
• Promotes harmonious relations among tenants, and persons of the community.
• Promotes positive employee engagement, teamwork, mutual respect and safety work practices.
• Maintain your required licenses, certifications and mandatory skill updates.
• Comply with all policies, local, state and federal laws and regulations.
• Provide other duties of other team members.
• Perform other duties as assigned.

Supervisory Responsibility

• May serve as an interim department leader depending on need.

Physical Requirements

• Must be able to lift and/or move up to 50 pounds and push/pull up to 250 pounds, walk, climb stair or ladders, stand on feet for extended periods of time, etc. if applicable.

Disclaimer

The job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

EEOC Statement

CHM provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Requirements

Knowledge & Experience Requirements

• Associate or Bachelor’s degree in Accounting or equivalent combination of education and experience.
• 2-3 years of experience in property management.
• Knowledge of occupancy requirements per HUD Handbook 4350.3 “Occupancy Requirements of Subsidized Multifamily Housing Programs.”
• Knowledge of guidelines and regulations provided by HUD and CHM.
• Must have knowledge of computer office software.
• Must be able to read, write and understand the English language.