CareDesk is looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and staff, assisting in daily office needs, and managing our company’s general administrative activities.

Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems.

The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like Microsoft Office, Google Suites, and office equipment. If you have previous experience as an administrative assistant and familiarity within the healthcare industry, we’d like to meet you.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our client's needs and our office.

Preferred:

• ZenDesk
• Experience in a medical practice
• Possible travel to client sites (Greater Sacramento Area)

Responsibilities

• Vendor Scheduling, Coordination and Managing
• Act as the point of contact for internal and external clients
• Facilities Repair and Maintenance Coordination
• Maintain an organized and clean office environment
• Organize documents, folders, and tasks within our project management software
• Maintain Google Calendar
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Update and maintain office policies and procedures
• Order office supplies
• Maintain CRM list and Client portal
• Book travel and event arrangements
• Submit and reconcile expense reports

Skills

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of project management systems and procedures
• Proficiency in MS Office (MS Excel, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Required)

Work Location: In person