POSITION SUMMARY

The purpose of your job position is to implement the day-to-day policies and procedures while complying with the federal, state, and local payroll functions and as instructed by the Director of Payroll.

The Payroll Administrator and Accounts Payable will work cooperatively with all departments. They will be committed to always doing the right thing.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Responsible for the payroll functions which include assisting payroll coordinators with payroll issues, Kronos timekeeping and entry, and enforcing policies and procedures (approx. 75 – 100 employees)

Reviewing and preparing employee timecards in Kronos on a timely basis

Interfacing hours from Kronos to ADP for bi-monthly payroll processing

Completing accurate and timely payroll cycles

Editing and balancing payroll batches in ADP for payment

Maintaining payroll deduction authorization records for employees

Maintaining appropriate W-4 tax records for employees

Ensuring employees receive their checks during scheduled pay cycles

Communicating with department supervisors/managers concerning payroll matters

Verifying employee work and personnel records when necessary

Mailing payroll checks to employees no longer employed

Preparing quarterly payroll reports as required

Preparing tax deposits in accordance with current regulations

Abiding with all facility policies and procedures including not disclosing user ID codes and passwords

Processing invoices in Doc Star and Great Plains

Preparing checks and matching invoices with the checks

Supporting facilities AP personnel with Policy and Procedure

Educating facilities AP personnel

Assisting with vendor inquiries

Month end closing of accounts payable

Ensuring timely and accurate completion of tasks

Supporting the continued growth of the company

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies these are the only duties you will be required to perform as directed by management. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

*Per California state mandate, the COVID 19 vaccine is required for this position