Payroll Coordinator
Los Angeles, CA
In Person
Anticipated deadline to submit application: May 2, 2024 at 12:00pm PDT. Position may close early if application limit is met. Apply promptly for full consideration.
The Opportunity
Center for Employment Opportunities is actively seeking a motivated and experienced Full-Time Payroll Coordinator to collect, review, and analyze payroll information to effectively administer deductions from pay, such as child support, state and federal tax levies, and the like. This position provides payroll-related support and works collaboratively with all departments, including Human Resources, Compliance, and Finance, to ensure timely collection and payment of garnishments.
As part of our mission, we strongly encourage individuals who have lived experience of incarceration or involvement in the justice system to apply for this role.
Who We Are
The Center for Employment Opportunities (CEO) provides employment services to people recently released from incarceration. Across the United States, 8,000-9,000 people participate in CEO each year, transitioning to employment that supports themselves, their families, and their communities.
What began as a demonstration project of the Vera Institute of Justice in the 1970s to address employment barriers facing the formerly incarcerated following release in New York City has grown into the leading reentry employment organization in the country, where over 30,000 formerly incarcerated individuals have secured full-time employment since 1996.
Who You Are

• You have Multi-level relationship-building skills
• You have excellent oral and written communication ability
• You have the ability to work towards the team and individual goals
• You exhibit a sense of urgency concerning client servicing
• You have excellent time management skills
• You have the ability to use computerized systems.
• You have flexibility to shift priorities as needed to service the team's clients
• You are understanding of and committed to maintaining current knowledge of industry trends, concepts, products, practices, and financial arrangement
• You are self-motivated, must be able to work independently, goal-oriented and people-oriented

What You'll Be Responsible For
Key responsibilities of the Payroll Coordinator include but are not limited to:
Garnishment and Employment Verification Duties

• Process court-ordered wage garnishments for employees, including child support, student loans, bankruptcy orders, and state and federal tax levies
• Research and respond to inquiries from employees, courts, and state and federal agencies regarding garnishment orders
• Set up and maintain the garnishment set-up table in the Payroll system
• Enter wage garnishment orders into the payroll system, accurately and in a timely manner
• Ensure all garnishment payments are accurate and in compliance with withholding orders and the state or federal laws relating to the orders
• Respond to employment verifications for CEO participants
• Collaborate with Compliance Department to provide documentation for subpoena requests in a timely manner
• Collect and sort Payroll Dept mail
• Respond to the Attorneys and Courts regarding legal documents, to prevent default judgments against the company
• Investigate and resolve any garnishment-related issues.
• Perform other related duties as assigned

Daily Payroll Duties

• Consistently, and accurately process "daily" payroll for 600 employees on schedule for multiple entities across different states
• Process and pay daily Rapid Rewards, Support Services, Stipends, and Incentives payments to employees.
• Work with Participant Scheduling Department to resolve pay discrepancies
• Answer employee questions and concerns via Cases in Salesforce system or email
• Process and update tax-exempt W-4s submitted by employees in ADP Workforce Now payroll system
• Updating Netspend (Skylight) paycard Wage Statement Portal weekly, to ensure employee pay statements are available when needed
• Resolve paycard enrollment errors such as incorrect date of birth, address, social security numbers, incorrect account numbers provided, and employee's name
• Researches and resolves questions from managers and employees as they relate to the processing of payroll information including sick pay, banking, garnishments, retroactive pay calculations, tax questions, and other changes submitted via Cases in the Salesforce system
• Assist the finance department to prepare and record monthly payroll general entries
• Review and ensure the accuracy of all year-end statements including W2 statements
• Preparing financial reports for accounting and auditing purposes
• Preparing periodic payroll reports for review by management
• Participate as project manager or team member on various projects as needed

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required.
The ideal candidate will have:

• Minimum of a High School diploma or equivalent (GED).
• Multi-level relationship-building skills
• Excellent oral and written communication ability
• Ability to work towards the team and individual goals
• Must exhibit a sense of urgency concerning client servicing
• Excellent time management skills
• Ability to use computerized systems.
• Flexibility to shift priorities as needed to service the team's clients
• Understanding of and commitment to maintaining current knowledge of industry trends, concepts, products, practices, and financial arrangement
• Self-motivated, must be able to work independently, goal-oriented and people-oriented

Knowledge, Skills, and Abilities:

• Excellent communication skills (interpersonal, written, verbal)
• Extremely detail oriented
• Strong analytical and problem-solving skills
• Excellent organizational skills
• Willing and able to meet tight deadlines
• Self-motivated, results-driven, prefers to work in a fast-paced dynamic environment
• Ability to work with different departments and assist HR/Finance with any assignments/projects needed

Work Environment: This is a high-growth, fast-paced small organization. The ability to be productive and successful in an intense work environment is critical.
Compensation and Benefits
The salary range for this position is $46,700-$51,500/annually. CEO's compensation philosophy considers a variety of factors including experience, internal equity, and the labor market associated with the city in which the position is located. The labor markets associated with the cities in which CEO is based are variable, and the salary range included here reflects this. Our salary offer will fall within this range and will be reflective of the labor market of the city in which the position is based, as well the other factors named above.
We recognize that salary is a part of the overall compensation package and also provide a comprehensive benefits package, including medical and dental coverage, as well as professional development opportunities to our staff.
We also offer paid parental leave, participation in a retirement plan, sick and vacation leave, paid holidays and more. We are a workplace that promotes continual learning and teamwork, offering lunch and learns, team outings, holiday gatherings and more for our staff.
More About Us
The Center for Employment Opportunities believes that everyone deserves the chance to shape a stronger future for themselves, their families, and their communities. Our commitment to being an anti-racist organization that is inclusive across all identities and experiences drives us forward every day. We exist to create greater opportunities for people who face multiple barriers to personal and professional success, and we're passionate about being agents of change who promote diversity, equity, inclusion, and access to opportunities for all.
People who are justice involved, people of color, people who identify as LGBTQ , and people with disabilities are highly encouraged to apply for vacant positions at all levels. CEO's commitment to DEI aligns with the CROWN Act, creating an open space where our employees can present as their true authentic selves. We are an equal employment opportunity for all regardless of race, color, citizenship, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, veteran or reservist status, or any other category protected by federal, state, or local law.
Please note that due to the volume of resumes received, we are unable to contact each applicant regarding the status of each position or reply to candidates' inquiries via phone or email.