Job Details
Level
Entry
Job Location
LA Office - Los Angeles, CA
Position Type
Full Time
Education Level
Not Specified
Salary Range
$28.08 - $35.10 Hourly
Travel Percentage
Negligible
Job Shift
Day
Description
Join the LuCrew!
Lulus Vision
At Lulus, our team is committed to offering the best possible service to our customers throughout the world. Our fun and casual work environment focuses on innovation and teamwork at all levels of the organization. We are always on the lookout for talented and dedicated people to join the Lulus team as we continue to build our community!
Our Commitment
Lulus is proud to be an equal opportunity employer and strives to create an organizational climate that fosters belonging, dignity, and justice so that all our team members can show up as their authentic selves and thrive. We are committed to increasing the representation of marginalized people across our team through hiring practices that value lived experience and unique perspectives. Our work environment embraces creative expression, collaboration, and connection without the expectation of assimilation.
Job Summary
This position reports to the Office Manager & Executive Assistant and is based in our Los Angeles office. You will be responsible for office coordination duties within our LA office, ensuring that we maintain an organized, clean, safe and functional environment for our employees and that all visitors are welcomed and have a positive experience. Important job duties will include planning Board of Directors and other meetings and events in the LA office, preparing and sending letters and other documents, maintaining electronic files, and other assistance with sensitive documents as needed. This position will also provide executive support to our Chief Financial Officer and Chief Merchandising Officer, which will entail coordinating complex schedules, meetings, travel, and administrative needs, allowing the executives to maintain focus on the business while being efficient and productive. Key measures of success will be your ability to adapt, take initiative, and be resourceful. You will represent Lulus and embody our company culture by displaying a positive and professional attitude, remaining calm under pressure and resolving complex and unexpected issues as they arise.
What You'll Do
Office Coordinator responsibilities:

• Create a welcoming and positive experience for all visitors to the Los Angeles office by greeting them, determining the purpose for their visit, and directing them to their designated meeting location or contact.
• Oversee Los Angeles office supplies levels and order management.
• Sort and distribute all mail and packages.
• Maintain visual organizational chart for Los Angeles office.
• Be responsive and extremely discrete.
• Act in a manner that is consistent with Lulus' values, policies, procedures, and brand standards.
• Maintain physical space, ensuring a safe, clean, and functional environment. Receives, manages, and processes work order requests; ensures problems are resolved quickly. Acts as liaison between employees and any outside contractors needed to resolve specialized problems.

Executive Assistant responsibilities:

• Support CFO and CMO with administrative tasks, organization, and scheduling.
• Manage and maintain multiple calendars, prioritizing appropriately and using good judgment in offering solutions to complex scheduling and meeting planning needs, with limited supervision.
• Interact professionally with vendors and third parties on behalf of the CFO and CMO.
• Coordinate complex multi-city travel itineraries, as well as logistics for Company events, conferences, and meetings, including Board of Directors meetings and office events.
• Prepare and format materials to support the CFO and CMO, such as agendas and presentation materials.
• Support the preparation and coordination of materials for quarterly board meetings.
• Be responsive and extremely discrete.
• Act in a manner that is consistent with Lulus' values, policies, procedures, and brand standards.

What You'll Need

• 2 years of administrative experience.
• Strong computer skills, proficiency with Google Suite and calendaring, and an ability to become familiar with other programs and software.
• Excellent written and oral communication skills.
• Strong organizational and problem-solving skills with impeccable multi-tasking abilities.
• Command for both the fine details and the big picture, keeping priorities in the constant shuffle.
• Polished and positive attitude, professional judgment, and strong business acumen.
• Ability to multi-task in a fast-paced environment and to anticipate and address last-minute changes.
• Commitment and capacity to maintain a strict level of complete confidentiality while processing confidential information.
• Flexibility to address work issues or assist with events or meetings outside of normal work hours when needed.

Nice to Have - Bonus Points!

• Prior office coordinator experience.
• Specific experience supporting a C-level executive at a high-growth company.
• Experience planning Board of Directors meetings or other corporate events.

What You'll Love About Us

• Great Company Culture - Where you can be your true authentic self!
• Profit-Sharing Bonus Plan for applicable roles
• Medical, Dental, and Vision benefits
• Voluntary Life & AD&D Insurance, Critical Illness, Short Term Disability
• Prepare for the future - 401(k) Safe Harbor Plan - 4% company matching
• Employee Stock Purchase Plan (ESPP)
• Restricted Stock Units for applicable roles
• Wardrobe Perks - 30% employee discount!
• Recognition of employee birthdays and work anniversaries!
• Work that stays at work - Genuine work/life balance
• Rest and Relaxation - Generous Paid Time Off, Paid Sick Time and Paid Company Holidays
• Paid Parental Leave

We're ready to meet you! Come help us achieve our ambitious goals!
At Lulus, we believe our people are our greatest asset and we seek to structure competitive compensation offers to ensure that we are able to attract and retain the best talent. Our job postings include an annual base salary range for the role. The stated base salary range represents our good faith estimate as to what candidates are likely to expect, and we tailor our offers within the range based on several factors, including the selected candidate's educational and professional experience, industry knowledge, location, technical and communication skills, and other factors that may prove relevant during the selection process. Base salary is a part of a total compensation package, which, depending on the position, may also include an annual bonus and other benefit programs.