Requisition ID: 276084

• Relocation Authorized: None
• Telework Type: Full-Time Office/Project
• Work Location: San Jose, CA
• Salary Range: $90,990 - $122,830 annually (Determined by function, education, experience, and qualifications of the applicant).

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.
Core to Bechtel is our values - ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants - integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.
Project Overview
Bechtel has been appointed by The Santa Clara Valley Transportation Authority (VTA) to provide Construction Management Services for Phase II (BSVII) of The BART Silicon Valley Program. The Program further extends the BART system from the Berryessa Station in north San Jose, through downtown San Jose, and continuing to Santa Clara University.
This landmark project is a six mile, four-station extension, linking the Phase I terminus at the Berryessa/North San Jose BART station to the Santa Clara Station in the City of Santa Clara. BSVII is planned to include a 54-foot single-bore tunnel, three underground stations, one at-grade station and a maintenance facility.
Position Summary
Supervises a variety of office services functions, such as office moves, renovation activities and leasehold improvements, space allocation, office operations and supplies, furniture and equipment, telephone and messenger services, security and access control, facility safety and health processes, reprographic services, mail and shipping, transportation, and other miscellaneous services. Develops and implements new or improved systems and procedures and establishes standards of operation.
Responsibilities

• Plans, directs, and coordinates any or all the services noted above, through suppliers and subcontractors.
• May manage a small team of administrative assistants and other office personnel.
• Develops management reports such as status of activities and progress, cost analyses and estimates, staffing, technical services and equipment, work measurements, and materials and supplies.
• Sets goals; develops work plans, strategies, and budgets; finds staff and resource requirements; schedules work assignments and monitors work progress.
• Responsible for budgeting and control of costs and capital expenditures.
• Contributes to and/or evaluates work process improvements.
• Develops written procedures and desk guidelines. Instructs others in applicable work processes.
• Maintains record copies of facility and office services documents as directed by the Project Document Manager.
• Coordinates with Project Document Manager on retention and archiving requirements per corporate requirements.
• Formulates, recommends, and implements objectives, policies, plans, systems, and procedures to reduce costs and improve efficiency.
• Interviews and selects contractors and suppliers.
• Sets goals, develops work plans, strategies, and budgets. Determines staff and resource requirements and schedules work assignments.
• Plans and facilitates moves.
• Responsible for computer aided facility management tool implementation and reporting.
• Responsible for coordinating and maintaining physical security.
• Establishes supply/stationery needs and approves purchases.
• Responsible for coordinating and maintaining service-related contracts.
• Responsible for the implementation of programs related to Safety and Health.
• Has knowledge of and develops guidance to effect sustainability.
• May perform personnel administration activities, including salary planning and administration, career counseling and performance reviews.
• May assist in development or selection of new technologies.
• May assist in establishing services at project or other locations.
• Perform additional functions as directed by Document and Information Manager or assumed, taking initiative and being proactive wherever possible.
• Be capable of performing Administrative Assistant duties as required.

Qualifications and Skills
Basic Qualifications

• Bachelor's degree from an accredited college or university and six (6) years of progressive professional experience; or in lieu of a degree, ten (10) years of progressive professional experience.
• Experience in facility and office services activities.
• Experience in facility physical security processes and procedures.
• Experience with the Microsoft Office suite, including Word, Excel, PowerPoint, Visio, and Outlook. A skills test may be administered to determine proficiency.
• Ability to exercise good judgment by assessing the criticality of a situation, making decisions by recognizing scope of authority, and escalating to the appropriate individuals when required.
• Strong ability to quickly develop working relationships with a broad range of individuals both internally and externally at all levels within an organization.
• Display a high standard of professionalism and confidentiality in handling sensitive information both internally as well as externally.
• Must be flexible and able to accept and quickly adapt to changes in workplace.
• Excellent oral and written communication skills.
• Strong organizational and problem-solving skills.
• Strong interpersonal and customer service skills.
• Ability to work effectively with others, both individually and as part of a team.
• Experience in budgeting and preparation of work plans.
• Demonstrated ability in organizing and maintaining department filing systems and share drives.
• Experience in procurement activities related to procuring and receiving of goods and services.

Additional Qualifications

• Experience with participating in internal and external audits, surveillances, and assessments.
• Ability to extract, compile, and analyze nontechnical and semitechnical data for complex reports.
• Experience in working independently in a senior management environment.
• Advanced knowledge of grammatical rules, spelling, punctuation, and required formats.
• Skilled in word processing and composition, ability to perform intermediate mathematical calculations, and knowledge of common office processes and procedures.
• Experience using Aconex.
• Knowledge of sustainability practices and requirements.
• Knowledge of technical vocabularies and terminology common to the assignment.

#LI-KL1
At Bechtel, our employees enjoy a competitive total rewards package that includes comprehensive medical, dental, and vision plans, along with optional disability and supplemental insurance options, generous paid time off (160 hours annually, accrued 6.16 hours per pay period), nine paid holidays, paid parental leave, discretionary bonuses, and a well-designed 401K plan with matching and profit-sharing components.
Shaping tomorrow together
Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we've completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through five global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals; and Manufacturing & Technology. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.
www.bechtel.com
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.
Bechtel employees are required to be vaccinated for COVID-19 or show proof of a negative test result prior to accessing Bechtel sites/facilities to the extent required by applicable law or by customer requirements.