We are seeking an HVAC Office Manager to join our company. HVAC or construction company experience a plus. Small-business experience needed. QuickBooks experience required. Must be proactive, motivated, and forward thinking.

In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling projects, A/P, A/R, HR support, Payroll and maintaining office equipment supplies. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.

Responsibilities

• Maintain office equipment in good working order with the assistance of the IT department
• Assist Project Managers
• Maintain calendar of appointments
• Answer phones when needed
• Accurately maintain general office budget

Qualifications

• High school diploma/GED required, some college preferred
• Previous experience as an Office Manager in HVAC or similar trade preferred
• Understanding of office equipment, systems, and procedures
• Skilled in Microsoft Office, Excel, and Outlook
• Excellent time management skills and ability to prioritize multiple tasks
• Strong problem-solving skills and attention to detail
• Excellent verbal and written communication skills

Job Type: Full-time

Pay: $35.00 - $50.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• San Jose, CA 95112: Relocate before starting work (Required)

Work Location: In person