34 Executive Assistant to Partner/Sr. Portfolio Manager at Midtown East Hedge Fund Jobs in New York, NY
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Executive Assistant to Partner/Sr. Portfolio Manager at Midtown East Hedge Fund
$92k-117k (estimate)
Full Time
1 Week Ago
BCL Search is Hiring an Executive Assistant to Partner/Sr. Portfolio Manager at Midtown East Hedge Fund Near New York, NY
Our client, a Hedge Fund located in Midtown East, is looking to hire a star Executive Assistant/Personal Assistant to support a Partner & Senior Portfolio Manager with some aspects of their personal and all aspects of their professional life. The successful candidate will have no ego, and a team player mentality. This is a great firm with lots of wonderful colleagues. This role is hybrid in the office 3x a week and work from home 2x a week. RESPONSIBILITES:
$125-150K (DOE) discretionary bonus great benefits
HOURS:
9:30am-5:30pm flex for OT as needed
- Coordinate all aspects of the executive's calendar, including providing availability, managing conflicts, and scheduling meetings.
- Manage inboxes and file emails throughout the day, flagging important tasks requiring action and ensuring timely responses.
- Maintain frequent communication throughout the day, especially when Partner is traveling, to ensure he remains updated.
- Serve as the primary communication link between Partner and his extensive network, including managing and tracking all forms of communication.
- Manage all aspects of travel arrangements, including researching and booking flights, hotels, and ground transportation. Coordinate changes to travel plans as needed and track cancellation policies.
- Prepare and submit expense reports for approval and reimbursement.
- Attend key meetings, take detailed notes, and oversee follow-ups to ensure project continuity.
- Perform day-to-day tasks as needed, such as booking conference rooms, handling lunch arrangements, and ensuring timely attendance at meetings.
- Research and book restaurants/events for executive and family and manage other aspects of their personal social calendar.
- Handle specific personal tasks such as property management, including liaising with realtors and managing financial aspects.
- Manage medical insurance and commuter benefit reimbursements.
- Manage vendor relationships and payments, and plan recreational activities.
- At least 5 years of EA/PA experience
- Strong organizational and time management skills
- Friendly and calm under pressure
- Strong work ethics with a professional attitude
- Excellent communication and interpersonal skills
- High attention to detail
- Flexibility to adapt to changing schedules and priorities
$125-150K (DOE) discretionary bonus great benefits
HOURS:
9:30am-5:30pm flex for OT as needed
Job Summary
JOB TYPE
Full Time
SALARY
$92k-117k (estimate)
POST DATE
05/20/2024
EXPIRATION DATE
07/19/2024
WEBSITE
bclsearch.com
HEADQUARTERS
New York, NY
SIZE
<25
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