Description

This job is responsible for providing diverse and confidential administrative support, including extensive calendar management.

Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to / for the executive, and responding to incoming mail.

Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

Responsibilities :

• Communicates with executives and line management to gather and convey relevant information
• Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment
• Proactively manages the calendar of multiple executives, effectively resolving conflicts that arise in a professional manner
• Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments
• Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills
• Prepares correspondence, reports, and forms for leaders, following interaction with internal and / or external customers to answer questions, research, and resolve problems

Required Qualifications

• Two or more years of experience providing administrative support at the senior management level within a financial institution
• Significant time management, multi-tasking, and prioritization skills
• Deep knowledge of software applications including Concur, Visio, Tableau etc.
• Highly organized with strong attention to detail
• Ability to work effectively under pressure and time constraints
• Strong written and verbal communication skills, with a demonstrated ability to interface with Senior Executives

Desired Qualifications

• Prior experience in Financial Services
• Bachelors / Undergraduate degree preferred
• Knowledge of the Global Commercial Banking and Business Banking plus.

Skills :

• Administrative Services
• Attention to Detail
• Customer and Client Focus
• Planning
• Prioritization
• Adaptability
• Collaboration
• Event Planning
• Office Administration
• Problem Solving
• Facilities Management
• Oral Communications
• Recording / Organizing Information
• Research
• Written Communications

Shift :

1st shift (United States of America)

Hours Per Week :

Last updated : 2024-05-01