Senior Executive Assistant

Job Profile

Investment Office for a HNW Wealth Management Firm is seeking an Executive Assistant with exceptional written and oral communication skills and organizational ability needed to support executives.

Job Standards

These are the standards a well-above-average performer will maintain or exceed:

• Manage complex calendar and scheduling requirements, including diligent coordination with internal and external contacts across multiple entities

• Manage schedule and planning of executive initiatives

• Organize agendas in advance of each meeting; research and prepare materials, as needed

• Summarize and distribute meeting notes on a timely basis

• Prepare and edit correspondence and presentations on behalf of the executives

• Conduct research and follow up on various issues and concerns; prioritize and determine the appropriate course of action, referral or response

• Shadow and support executives at key company meetings

• Prepare and deliver administrative requests

• Prioritize conflicting needs and workflows

• Follow-through on all requests to successful completion, often with deadline pressures

• Assist with expense reports

• Assist with travel

Qualifications

• Bachelors Degree

• 5 years executive and personal assistant experience in a fast-paced environment

• Proven ability to collaborate in an administrative team environment

• Proactive, forward-thinking

• Exceptional judgment

• Excellent written and verbal skills

• Expert knowledge of Microsoft Office applications (Word, Excel, Outlook, Powerpoint)

• MUST have high regard for client and employee confidentiality

Reports to: Chief Operating Officer

Job Type: Full-time, office environment

Salary Range: $58,000-70,000 depending on experience.

EC- roles and responsibilities for the executive committee, Monday to go through.

• Mergers and acquisitions

Job Type: Full-time

Pay: $58,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No nights
• No weekends

Education:

• Bachelor's (Preferred)

Experience:

• Executive Assistant: 4 years (Required)

Ability to Relocate:

• Knoxville, TN 37922: Relocate before starting work (Required)

Work Location: In person