We are a local distributor of professional paint products that is growing at a rapid pace & seeking the ideal candidate to fill their need for an office assistant. Do you have an upbeat personality that everyone can relate too? Are you a self-starter that can prioritize different tasks when they come in? Are you a trustworthy and a reliable person?

If yes to all the above - this position is for you!

Main Job Tasks and Responsibilities

• answer phones and transfer to the appropriate team member.
• take and distribute accurate messages.
• assist with end of month reporting.
• assist with accounts payable and receivable.
• time card/payroll management.
• maintaining company health, dental, and business insurance.
• receive, sort and distribute incoming mail.
• monitor incoming emails and answer or forward as required.
• prepare outgoing mail for distribution.
• fax, scan and copy documents.
• maintain office filing and storage systems.
• update and maintain databases such as mailing lists, contact lists and client information.
• retrieve information when requested.
• update and maintain internal staff contact lists.
• coordinate and maintain staff administrative records.
• type documents, reports and correspondence.
• coordinate and organize appointments and meetings.
• monitor and maintain office supplies.
• ensure office equipment is properly maintained and serviced.
• perform work related errands as requested such as going to the post office and bank.
• keep office area clean and tidy.

Education and Experience

• High School Diploma or equivalent
• previous office experience
• competent computer skills including MS Office or equivalent
• efficient in Peach tree software
• internet skills including use of e-mails and data collection
• numeracy and literacy skills

Key Competencies

• trustworthiness
• organization and planning skills
• work management and prioritizing skills
• verbal and written communication skills
• problem solving ability
• attention to detail
• accuracy
• flexibility
• reliability
• teamwork

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative Assistants & Receptionists: 3 years (Preferred)

Work Location: In person