ADMINISTRATIVE COORDINATOR

We are Seider Heating, Plumbing & Electrical, Inc., a local, long established full-service heating, plumbing and electrical company based in Waukesha and servicing greater Milwaukee Area. We pride ourselves in being in the “Home comfort business” — providing preventive maintenance, repairs, installations, and service for residential and some light commercial systems. Our residential business continues to thrive under the Seider branded namesake dating back 4 generations, and commercial installation is distinctly branded as Envira-Tech. Our company is proud to be in business for over 100 years, to be the largest contractor in Southeast Wisconsin, and to be the top dealer in the nation. Visit www.seider.com to learn more!!

Seider is currently seeking an experienced Administrative Coordinator to support both our Weatherization program (contracts with La Casa de Esperanza) - 90% and Commercial HVAC Installation teams - 10%. La Casa’s Weatherization Program assists qualified, low income residential households in Jefferson, Waukesha and Milwaukee counties by identifying energy waste and providing cost effective, energy saving measures and education. Seider is contracted through LaCasa to provide some of these services. Knowledge of the HVAC, Electrical, Plumbing or other contract fields would be helpful – but not necessary. This is something that can be easily trained on, as with any industry that requires admin support and coordination. It just requires the ambition to learn and embrace it on the job!

In return, you will be taken care of with competitive wages and benefits, support from and regular communication with management, as well as trust in and reliance on you to use your knowledge and talents. Compensation will vary on what candidates bring to the table for experience, versatility, knowledge and skill set, but can vary from mid-upper $20’s /hour.

JOB DUTIES & RESPONSIBILITIES:

1. Communicating with La Casa

· When receiving jobs (mainly through email), immediately communicate with La Casa.

· Answer questions pertaining to current and past jobs in a timely and efficient manner.

· Give updates and changes to jobs for approval.

2. Review jobs

· Receive jobs from La Casa

· Create Job Folder with pertinent information

o Schedule an assessment if necessary

· Print photos that pertain to the job and include in folder

· Review jobs with supervisor to ensure the quality of the job is met.

3. Scheduling Jobs

· Schedule job with the customer

· Coordinate with electrical, plumbing, HVAC service & installation for appropriate personnel

· Create job folder, including appropriate paperwork to fulfill contract needs and signatures

· Order all equipment needed for the job

· Pull permits required by the municipality for the job

· Put all information into a tracking sheet, to assure timelines are met

4. Billing and Invoicing

· Gather all information pertaining to the job for pricing

· Have all documents including signed documents and pictures for the client

· Once pricing is complete, create an invoice

· Send invoice and documents to La Casa in accordance with specified documenting

· Register equipment internally & complete warranty registration

5. Provide Administrative Support to the Commercial Installation team / department head.

· Pull permits for Commercial projects.

· Register equipment for Commercial projects.

· Provide other administrative support as needed.

QUALIFICATIONS: (Knowledge, skills, and abilities required or preferred to do the job).

1. 1-3 years recent experience in administrative office position. Experience with the HVAC, Electrical, Plumbing or other related trades industries is very helpful...and will get you up to speed sooner, but not required. Happy to train/mentor - but must be diligent/open to learning industry.

2. Proficient computer experience with Microsoft Word applications (Word, Excel), Internet proficiency, and Google (email and drive)

3. Must be detail-oriented and have ability to multi-task.

4. Must have a strong sense of urgency and be able to prioritize according needs.

5. Ability to be efficient and productive in a fast-paced environment.

6. Must have ambition and enthusiasm to do a good job for customer and company, and possess excellent customer service skills (internal and external customers.)

7. Have good phone demeanor, enjoy working with people and possess a friendly and outgoing personality.

8. Excellent communication, listening and computer skills.

9. Ability to problem-solve.

10. Ability to gather, retain and monitor information.

11. Must be a team player.

PHYSICAL DEMANDS: (sitting, standing, lifting, bending, typing, etc…)

· Proficient typing skills.

· Must be able to sit for long periods of time.

Interested Applicants should apply online through Indeed.com, preferably including resume and cover letter, outlining your applicable background, interests, and qualifications.

Job Type: Full-time

Pay: $22.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Employee assistance program
• Employee discount
• Health savings account
• Life insurance
• Professional development assistance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Waukesha, WI: Relocate before starting work (Required)

Work Location: In person