Company Overview

ARM Energy is headquartered in Houston, TX, with offices in Calgary, Denver, Los Angeles, and Nashville. ARM Energy is a premier energy marketing and infrastructure firm, active in every sector of the energy value chain across all major North American oil and gas basins.

ARM Energy’s Legal team is seeking qualified candidates for a Legal Administrative Assistant based out of our Houston office.

Position Overview:

The Legal Administrative Assistant position will report directly to the Contracts Manager and primarily be responsible for administrative support of the Legal, Human Resources, Information Technology, and corporate teams. The candidate for this position will need to possess high energy, punctuality, and initiative to complete projects in a timely manner.

Primary Responsibilities:

• Managing a diverse range of administrative tasks to enhance the overall office effectiveness, including preparing Federal Express and UPS deliveries, copying, filing, and distributing mail and packages and ensuring the same are routed to the appropriate filing location or personnel
• Maintain and update databases and tracking systems
• Typing and filing out routine correspondence and legal documents
• Researching, prioritizing, and following up on incoming issues and action items, including those of a sensitive or confidential nature
• Coordinating schedules to ensure calendars are followed and respected
• Attending meetings and taking and distributing meeting minutes
• Work closely with the corporate team to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the corporate team updated. Anticipate corporate team’s needs in advance of meetings, conferences, etc.

Education and Experience:

• 2 years or more of hands-on administrative support experience in the legal field
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Proven ability to handle confidential information with discretion
• Excellent judgment is essential
• Proficient in MS Office, including Word, PowerPoint, Excel
• Strong oral and written communication and interpersonal skills
• Ability to prioritize projects work with minimum supervision
• Works well in a team environment

Required experience:

• Administration or Similar Field: Minimum of 2 years in a legal setting

Equal Employment Opportunity (EEO)

The Company provides equal employment opportunities to all employees and applicants without regard to race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental disability, age, military status or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer related or HIV/AIDS related), genetic information or sexual orientation in accordance with applicable federal and state laws.

In addition, the Company complies with applicable state and local laws governing nondiscrimination in employment in every location in which the Company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.