DEPARTMENT OF ECONOMIC SECURITY Your Partner For A Stronger Arizona.

DES works with families, community organizations, advocates and state and federal partners to realize our collective vision : A thriving Arizona.

DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.

ADMINISTRATIVE ASSISTANT 3

Job Location : Division of Business Services

Office of Accounts Receivable and Collections

1717 West Jefferson Street, Phoenix, Arizona 85007 Posting Details : Salary : $41,724.00 - $44,724.00

Grade : 17

Closing Date : February 27, 2024 Job Summary :

Would you like to be part of an amazing team that makes Arizona stronger by helping Arizonans reach their full potential through temporary assistance for those in need, and care for the vulnerable?

The Arizona Department of Economic Security (DES) is looking for individuals that are committed to service, community, and teamwork.

To learn more about DES please visit des.az.gov; or click on the link here to view Our DES' video. Come Join the DES Team!

The Department of Economic Security is seeking an experienced and highly motivated individual to join our team as an Administrative Assistant 3 with the Division of Business Services, Office of Accounts Receivable and Collections.

This position is responsible for a variety of complex administrative tasks, including research, special projects, fiscal and operational reports, development and modification of office procedures and forms, coordination of administrative activities between organizational units, composing a wide variety of correspondence, and interpreting and communicating organizational rules, regulations, and functions.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces.

All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties :

Essential Duties and Responsibilities include but are not limited to :

• Overseeing and performing a range of diverse administrative activities for the Administration.
• Assisting in administrative problem solving, project planning, development, and execution of stated objectives.
• Monitoring, reconciling, and assisting with fiscal operations for the Administration, including but not limited to budgets, contracts, and travel reimbursements.
• Reviewing and processing procurement requests using the Arizona Procurement Portal.
• Researching, compiling statistics, gathering, and computing various data.
• Preparing special reports, summarizing, or replying to inquiries.
• Establishing, updating, maintaining electronic and physical files, inventories, and records.
• Implementing and maintaining data management systems.
• Providing and overseeing supporting activities.
• Reviewing and controlling incoming and outgoing correspondence and follows-up on operational commitments.

Knowledge, Skills & Abilities (KSAs) :

Knowledge of :

• The principles and practices of administration and management.
• Agency and program rules, processes, regulations, and operating procedures.
• Standard processes and procedures related to the preparation of contacts and other agreements.

Skills in :

• Conducting research, special projects, planning, and report preparation.
• Developing, or modifying procedures and forms to improve operational effectiveness.
• Preparing fiscal and operational reports.
• Coordinating administrative matters between organizational units.

Ability to :

• Learn and interpret agency or agency rules, regulations, and operating procedures.
• Analyze and solve problems.
• Plan and coordinate activities.
• Provide technical oversight.

Selective Preference(s) :

The ideal candidate for this position will have :

Three years responsible administrative experience; or Bachelor's degree in a field appropriate to the assignment from an accredited college or university and two years responsible administrative experience;

or a Master's degree in a field appropriate to the assignment from an accredited college or university and one-year responsible administrative experience.

Pre-Employment Requirements :

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply : Driver's License Requirements.

Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks.

The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training.

An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits :

The Arizona Department of Economic Security offers a comprehensive benefits package to include :

• Affordable medical, dental, life, and short-term disability insurance plans
• Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
• 10 paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster / adopted child (pilot program).
• Sick time accrued at 3.70 hours bi-weekly
• Deferred compensation plan
• Wellness plans
• Tuition Reimbursement
• Stipend Opportunities
• Infant at Work Program
• Rideshare and Public Transit Subsidy
• Career Advancement & Employee Development Opportunities
• Flexible schedules to create a work / life balance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work / life balance, report higher job satisfaction, and are more productive.

Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement :

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period.

The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.

On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.

Contact Us :

For questions about this career opportunity, please contact Norma Pina (480) 952-7560 or npina@azdes.gov.

The State of Arizona is an Equal Opportunity / Reasonable Accommodation Employer. Persons with disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting (480) 952-7560 or npina@azdes.

gov. Requests should be made as early as possible to allow time to arrange the accommodation.

Last updated : 2024-02-26