JOB DESCRIPTION

JOB TITLE: Program Coordinator

CLASSIFICATION: Non-exempt; Full-Time (35 hours); On Site

DEPARTMENT: Vocation Office for the Diocesan Priesthood

REPORTS TO: Associate Director

DIRECT REPORTS: None

SUMMARY

Under the oversight of the Associate Director and Vocation Director, the Program Coordinator for the Vocation Office for the Diocesan Priesthood (hereafter, 'Office') is responsible for the management, implementation, execution, and oversight of various outreach programs/events sponsored by the Vocation Office for the Diocesan Priesthood.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Working under the direction of the Vocation Director and Associate Director, implement and execute outreach programs/events needed to achieve the mission of the Vocation Office. These programs/events, envisioned by the Vocation Director and Associate Director, include, but are not limited to, camps for middle school and high school men and young adult gatherings/retreats.
• For each Vocation Office outreach program/event, develop, maintain and/or update project plan/task lists, thereby ensuring that the planning, set up and execution of said programs/events are completed in a timely manner, with all agreed upon deadlines achieved. For each program/event, these tasks include, but are not limited to, schedules, registration material, correspondence, flyers, program-related meetings, and agendas.
• In conjunction with the Associate Director, assist in developing a budget for each outreach program/event, helping to maintain income and expenses throughout each program/event and providing a summary at the completion of each program/event.
• Develop a marketing campaign for each program/event. Working with the Associate Director and Communications Coordinator, ensure that all marketing material - including, but not limited to, phone calls, flyers, and online outreach (including social media and website) - is developed and distributed in a timely manner.
• Assist as requested in the design, preparation, and creation of vocation resources for parishes, colleges, high schools, and grade schools.
• Other duties as assigned.

GENERAL QUALIFICATIONS:

• Practicing Catholic with unequivocal commitment to all church teachings and the ability to obtain a Letter of Good Standing from his/her Pastor.
• Excellent communication skills and the ability to take direction.
• Detail-oriented and ability to work independently and multi-task.
• Good computer literacy/aptitude/organization skills.
• Demonstrates dynamic interpersonal skills.
• Awareness and sensitivity to cultural diversity of staff, volunteers and applicants.
• Has knowledge of, and familiarity with, marketing strategies and a keen eye for professional marketing.
• Ability to establish, cultivate, and maintain good relationships with staff and colleagues.
• Ability to work within the established budget for each program/event.
• Mature, positive individual with a vision for ministry.
• Demonstrates ability to work a flexible schedule (i.e. available on evenings and weekends.).
• Respect and love for the Catholic priesthood.

Education and Experience

• Ideal candidate will hold a Bachelor's degree.
• Ideal candidate has a strong working knowledge of the Catholic faith.
• Ideal candidate has proficiency in computer/technical skills (Microsoft Office 365, Windows, social media marketing, email marketing, Canva, etc.)
• Ideal candidate will have experience in program management and church ministry.
• Preference for candidates who have worked with young people/youth ministry.