AppleOne has partnered with a full-service General Engineering firm that specializes in Public Works Civil Engineering Construction to assist them in hiring an Administrative Assistant to join their team.

Job Title : Front Desk Administrative Assistant

Location : Chino, CA (100% Onsite)

Schedule : Mon-Fri 8am-5pm

Pay Range : $20 - $22 per hour

We Offer :

• Direct hire career opportunity
• 401K Profit Sharing Plan / 4% Company Match
• Discretionary Bonuses
• 100% Health, Dental, Vision, and Life Insurance ( For Full Time Employee)
• Health and Wellness benefits
• Employee assistance program
• Opportunity for advancements
• Employee entertainment discounts
• Tuition reimbursement
• Paid Time Off, Holidays and sick time

Responsibilities :

• Providing administrative office support as needed may include assistance with Estimating, Project Management, Payroll Department, HR or General Office duties
• Scan, sort and / or route invoices for approvals
• Enter Invoices in Accounting Software ( Foundation Software )
• Verifying the accuracy of Invoices by cross referencing Shipper Tickets and Purchase Orders
• Gather proper releases, certified payrolls, etc. from Subcontractors
• Gather proper releases from all other Vendors
• Verify Prelims on file for each vendor
• Review and rectify statements and job material tickets
• Preparing all Invoices for timely payment
• Negotiate Invoices and Credits as necessary
• Verify vendor statements reconciliation
• Locate and retrieve invoice backups, maintain return receipts, filing payments, and route as needed
• Filing various documents
• Diligently work in a deadline intensive work environment and possess organizational and multi-tasking skills as needed
• Data Entry on Credit Card Transactions

Qualifications :

• 2 years of similar recent experience within the construction industry
• Bilingual English and Spanish
• Good job stability (2 years at previous employers)
• Uphold etiquette and professionalism with vendors, employees, and management team
• Strong written, communication, and problem-solving skills
• Computer proficient

AppleOne is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness.

All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws..

The Know Your Rights poster is available here :

The pay transparency policy is available here :

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

Additional Skills

• 2 years of similar recent experience within the construction industry
• Bilingual English and Spanish
• Good job stability (2 years at previous employers)
2 days ago