Hello! We are AMA. We deliver customized, data-driven, dynamic ads for the most recognizable brands on the world's largest audio platforms. Founded in 2015, we have delivered over 10 billion dynamic creative impressions and 2,000 campaigns for 300 brands in the US, Europe, and Australia, with teams based in London and New York. AMA Studio publishes millions of perfectly tailored ads in minutes and matches a listener’s interests and environment.

Our offices are in New York and London, and we are growing fast. As our company continues to soar to new heights, our vibrant culture is flourishing, and we're thrilled to share that we have been recognized as one of Campaign's top 100 places to work.

About the role

We're looking for a dynamic and meticulously organized Office Manager to join our people team. This role will be at the heart of our workplace culture, ensuring its smooth operation while providing essential administrative support to the senior management team. Based in the vibrant hub of the New York office, this role also offers the opportunity to help support the smooth running of our London office. It will be pivotal in maintaining our office environment’s vibrancy and productivity. We are looking for someone who is great at creating a lively and efficient workspace and has a knack for keeping things running smoothly.

What you’ll do:

• Transform our office spaces into vibrant, organized havens that inspire productivity and excite our teams to be there daily. A spotless, welcoming environment is priority one.

• Master the art of managing office inventory and negotiating cost-effective vendor deals to keep supplies stocked without breaking the bank.

• Embody our company's positive culture as the driving force connecting teams and fostering a collaborative, upbeat atmosphere.

• Demonstrate unflappable tech expertise by swiftly resolving any IT queries or equipment snags that arise.

• Collaborate with Aby to organise unique team-building events, commemorative celebrations, and innovative wellbeing initiatives that boost morale.

• Spearhead creative wellness programs alongside Aby that inject fun into maintaining a healthy, recharged workforce.

• Provide all necessary resources and information during the onboarding process to facilitate a memorable welcome and smooth transition for new hires.

• Proactively anticipate administrative needs, devising innovative solutions to boost efficiencies and productivity levels.

• Be present and in the office at least 2 days a week.

About You:

• Previous experience as an Executive Assistant, Office Manager or a similar administrative role, preferably in a fast-paced environment.

• Exceptional organizational and multitasking abilities, with a keen eye for detail.

• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment and software.

• Strong interpersonal and communication skills, both written and verbal.

• Ability to exercise sound judgment discretion and maintain confidentiality.

• A proactive approach to problem-solving and a commitment to providing excellent customer service.

This position's annual base pay range is $55,000.00-$70,000.00 plus commissions. The actual amount offered may be higher or lower based on non-discriminatory factors such as experience, job-related knowledge, skills, and abilities.

AMA offers a comprehensive benefits package including company-paid medical, dental, and vision insurance through United Healthcare and Guardian. Retirement benefits include a 401(k) plan with AMA matching 100% of employee contributions up to 5%. AMA also provides life insurance coverage paid fully by the company. Other benefits include access to the Calm premium mindfulness app, financial coaching, paid volunteer days, quarterly team socials, reward programs, professional development opportunities, and the flexibility to work from anywhere for up to 1 week per year.