Description

Position Title: Administrative Assistant (Accounting)

Reports to: Finance Manager 

Location: Kalamazoo, MI – Corporate Office 

Employment Status: Full-Time or Part-Time

FLSA Status: Non-Exempt

Position Summary: We are a small but fast growing independent business and we are looking for an awesome, detail oriented, Administrative Assistant who loves numbers and would like a challenging position in a collaborative environment supporting our Finance Department. We want a team member to grow with us. We need a technically proficient candidate who wants to continue learning and growing with the company. A candidate who has experience with invoicing, and payroll processing is preferred but not required. We will provide training, but the ideal candidate will already align with our core values of SOAR (Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven and Relentless Pursue of Quality). 

Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Assist with accounts payable and accounts receivable activities, including invoice processing and payment tracking.
• Reconcile bank statements and credit card statements to ensure accuracy and completeness.
• Provide support for audits and other financial reviews, including gathering necessary documentation and preparing reports.
• Process expense reimbursements, ensuring adherence to company policies and procedures.
• Communicate with vendors, clients, to resolve financial issues and respond to inquiries.
• Support the finance manager with special projects and tasks as needed.
• Collaborate with other departments and team members to ensure accurate and timely financial reporting.
• All other duties as assigned.

Veterans and Military Spouses are encouraged to apply. 

About Us

Aldevra was founded in 2009 by current President & CEO Rodney Marshall, a U.S. Marine Corps veteran and minority entrepreneur. The company began by selling foodservice equipment to the federal government and later expanded to include medical equipment and professional services, helping to meet a broader range of customer needs. Today, Aldevra is recognized as a top foodservice equipment dealer in the U.S., specializing in federal government sales while also growing its commercial and e-commerce customer base. Its professional services division provides federal agencies with healthcare professionals, construction and facilities managers and technicians, and administrative support. Whether it's equipment or staffing, Aldevra is committed to delivering high-quality products and timely service at the best value.

Recent accolades include:

• Foodservice Equipment Reports 2024 Top Dealer 
• VETS Indexes 5-Star Employer for 2024 Employer Awards 
• Foodservice Equipment & Supplies magazine 2024 Distribution Giants list 
• Great Expectations Award for Outstanding Growth in 2023 
• Strata GPO Top 10 Dealer
• RATIONAL 2024 Premium Partner Award
• Great Place to Work® 
• 2024 Military Friendly® Employer Gold designation
• 2023 HIRE Vets Medallion Award
• ENERGY STAR® Partner
• Department of Defense Military Spouse Employment Partnership Small Business Partner
• Army Partnership for Your Success (PaYS) Partner #911

Learn more about us at aldevra.com.

Requirements

Qualifications:

• 1 year experience working in office is preferred 
• Experience as an Administrative Assistant is preferred 
• Valid driver's license
• Excellent verbal communication skills and telephone manner
• Excellent and accurate written communication
• Familiarity with Windows operating systems; online calendars and cloud systems; intermediate to advanced skills Microsoft office products required
• QuickBooks and NetSuite experience preferred
• Excellent attention to detail; accurate data entry
• Customer Focused and team-oriented work ethic
• Able to multi-task efficiently and accurately, focusing on quality

This position requires passing an extensive background check.

We offer you a generous benefits package including: (depending on employee status)

• Medical, Dental and Vision
• Short Term and Long-Term Disability
• Life Insurance
• Paid Time Off
• Employee 401(k) with company match
• Professional Team Environment

Aldevra is an equal opportunity, E-Verify employer, drug free workplace, and complies with ADA regulations as applicable. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender identity, sexual orientation, disability status, protected veteran status, or any other characteristic protected by law.