Description:

This position is responsible for coordination of all administrative processes in support of the organization to effective and efficiently assist in performance of programs, projects, and overall office functions. This position performs routine administrative tasks such as “timekeeping”, attending meetings, travel arranging and reimbursing, data stewardship; as well as the occasional non-routine administrative task that arises. The ideal candidate will be detail oriented, organized, and able to negotiate changing priorities among tight deadlines, with tact and professionalism.

• Provide a wide variety of confidential administrative/clerical support to managers and/or management staff; serve as liaison/point of contact between staff and other work groups, facilitate communication and appropriate actions; and assist with the day-to-day operations, which may include:
• Greet visitors, answer, and screen telephone calls, respond to most questions, and complete most business involving established policy or routine matters, take messages, set appointments, and forward questions and matters to appropriate personnel as needed, following up to verify a timely response.
• Build, maintain and post Excel spreadsheets and PowerPoint presentations to SharePoint sites.
• Create, draft, proof and review incoming and outgoing correspondence, research, presentations, and documents using Word, Excel, PowerPoint, and Adobe Acrobat.
• Provide recommendations and instructions to staff to maintain conformance with general correspondence policies and procedures.
• Attend meetings; record meeting minutes as requested, transcribe, and disseminate as needed.
• Maintain a tracking system of action items to verify timely compliance with scheduled responses or actions.

Additional Skills & Qualifications:

• High school diploma or equivalent is required.
• 6 years of demonstrated administrative/clerical experience is required.
• 4 or more years of relevant work experience in administrative support functions with Microsoft Office Suite programs such as Word, PowerPoint, Excel, and Outlook.
• Intermediate to advanced skills/experience with SharePoint sufficient to support, manage, edit, and maintain site.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.