Description

Opening Date: 03/13/2024

Closing Date: 03/27/2024

Job Title: Administrative Services Clerk – Portland Area Office

Salary/Wage: $20.45/hr.

Tribal Level 110

Location: Portland, OR

Classification: Full Time, Non-Exempt

Job Posting Number: 2309830

INTRODUCTION:

This position primarily provides clerical and administrative support services to Area Office personnel

DUTIES:

• Provides assistance to Area office personnel, filing, copying, purchasing, and answering telephones.
• Maintains supply inventory and monitors purchases/equipment loans/disposition of equipment. 
• Responsible to ensure see that all invoices are paid timely, and maintains vendor files and office accounts.
• Receives, routes, sorts, and distributes mail and correspondence, reports, and general administrative duties.
• Assists staff with managing and scheduling of appointments, meetings, assignments.
• Serves as in-house IS “help desk” and liaison to CTSI-IS.
• Verification of proper documentation for program applications.
• Assists Tribal members in obtaining tribal ID cards, verification of documentation, identity, taking tribal ID photos, obtaining signatures to submit to the CTSI Enrollment department.
• Assist with the coordination of community events.
• Records and maintains a confidential log of Area Office visitors. Directs patients, clients and visitors to appropriate program or personnel, handling routine requests within capabilities.
• Serves as the official greeter, information guide for the Tribe.
• Responsible for creating and distribution of a monthly Area Office Newsletter.
• Serves as Area Office Intake Worker for CTSI’s Housings LIHEAP Program. Schedules appointments, completes application for clients; ensures required documentation is collected; determines eligibility, and communicates “verbal” LIHEAP commitment to the Utility Company.
• Supervisor may assign other duties as needed.

Requirements

REQUIREMENTS:

High School diploma or GED and one year experience in an office setting, preferably in a business office - OR - an equivalent combination of education and/or experience.

Knowledge of:

• Correct punctuation, capitalization, spelling, grammar, filing and writing format.
• Computer applications including MS Office Suite, (i.e. Word, Outlook, Excel, Powerpoint, and Publisher), preferred.
• Correct use office equipment, including: copier, FAX, calculator, multi-user telephone system, word processor and audio/visual equipment, preferred.

Ability to:

• Multi-task in a fast paced environment.
• Type 40 words per minute.

Other:

• Must possess a valid Oregon State driver's license, insurance and be eligible to drive a GSA Vehicle (depending on location).